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Outlook 2002 Keyboard Shortcuts
General
F1 Display the Assistant balloon (if the Assistant is turned off. F1 opens the Help window)
ALT+ the letter underlined in an option Select an option in a dialog box. select or clear a check box in a dialog box
ALT+A Switch to the Answer Wizard tab
ALT+C Switch to the Contents tab in Help
ALT+C In the Calendar. Accept a Meeting request
ALT+D In the Calendar. Decline a Meeting request
ALT+DOWN ARROW In Help. Display more Help topics in the Assistant list
ALT+DOWN ARROW Open a selected drop-down list in a dialog box
ALT+EQUAL SIGN Switch to months in the Calendar view
ALT+F4 Close the selected program window. if this is the only open window. closes the program
ALT+HYPHEN SIGN Switch to weeks in the Calendar view
ALT+I In Help. switch to the Index tab
ALT+LEFT ARROW In Help. go to the previous Help topic
ALT+LEFT ARROW Move selected item to the previous day when multiple days appear
ALT+number Select a Help topic from the list the Assistant displays. ALT+1 is the first topic. ALT+2 is the second. and so on.
ALT+O Display the Options menu to access any Help toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar. use the Customize dialog box (point to Toolbars on the View menu and click Customize). To see more buttons. click Toolbar Options at the end of the toolbar.) command.
ALT+O Display the Format menu
ALT+O. and then press B Display the previously viewed topic
ALT+O. and then press F Display the next topic in a previously displayed sequence of topics
ALT+O. and then press H Return to the specified home page
ALT+O. and then press I Open the Internet Options dialog box for Microsoft Internet Explorer. where you can change accessibility settings
ALT+O. and then press P Print all topics in a book or a selected topic only
ALT+O. and then press R Refresh the topic (useful if you have linked to a Web page)
ALT+O. and then press S Stop the Help window from opening a Help topic (useful if you want to stop a Web page from downloading)
ALT+O. and then press T Hide or show the pane with the Contents. Answer Wizard. and Index tabs
ALT+P Print a print preview
ALT+PAGE DOWN In the Calendar. go to the last day of the month in Date Navigation
ALT+PAGE UP In the Calendar. go to the first day of the month in Date Navigation
ALT+PRINT SCREEN Copy a picture of the selected window to the Clipboard
ALT+RIGHT ARROW Go to the next Help topic
ALT+RIGHT ARROW Move selected item to the next day when multiple days appear
ALT+S Save and Close. Send
ALT+S or ALT+U Print preview page setup
ALT+SHIFT+TAB Switch to the previous window
ALT+SPACEBAR Display the window shortcut menu (Control menu)
ALT+TAB Switch to the next window
ALT+UP ARROW Display previous Help topics in the Assistant list
ALT+UP ARROW Go to the same day in the previous week
ALT+UP ARROW Move selected item to the same day in the previous week
ALT+UP ARROW Go to the same day in the previous week in Date Navigation
ALT+UP. DOWN. LEFT. or RIGHT ARROW Move an appointment up. down. left. or right
ALT+Z Zoom in print preview
Arrow keys Move between options in an open drop-down list. or between options in a group of options in a dialog box
CTRL+U Underline selected text
CTRL+ COMMA Next item (with item open)
CTRL+ SHIFT+S Post to a folder
CTRL+[ Decrease font size
CTRL+] Increase font size
CTRL+A Select the entire Help topic
CTRL+A Select all items in Table view
CTRL+B Add bold to selected text
CTRL+C Copy the selected items to the Clipboard
CTRL+INSERT Copy the selected items to the Clipboard
CTRL+D Delete
CTRL+DOWN ARROW When a personalized menu is open. display the full set of commands
CTRL+DOWN ARROW To the next address card
CTRL+E Center
CTRL+END To the last address card in the list
CTRL+END Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group
CTRL+ENTER (Outlook e-mail editor only) Send/post/invite all
CTRL+ESC Display the Start menu
CTRL+F Forward
CTRL+F2 Open print preview
CTRL+F6 When more than one window is open. switch to the next window
CTRL+F7 When a document window is not maximized. performs the Move command (on the Control menu for the window). Use the arrow keys to move the window. and. when finished. press ESC.
CTRL+F8 When a document window is not maximized. performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window. and. when finished. press ESC.
CTRL+F9 Minimize a window to an icon (works only for some Microsoft Office programs)
CTRL+HOME To the first address card in the list
CTRL+HOME Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group
CTRL+HOME or CTRL+END (with in-cell editing disabl Move every item in the selection to the top or bottom in the list order in Table view
CTRL+I Add italics
CTRL+K (using the Outlook e-mail editor) Check names
CTRL+K (When using Word as e-mail editor only) Insert a hyperlink
CTRL+L Left align
CTRL+LEFT ARROW Move one word to the left
CTRL+LEFT ARROW To the closest address card in the previous column
CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACE Select several nonadjacent items
CTRL+left mouse button Edit a URL in the body of an item
CTRL+M or F5 Check for new mail
CTRL+N Open a received message
CTRL+P Print
CTRL+PAGE DOWN To the first address card on the next page
CTRL+PAGE UP To the first address card on the previous page
CTRL+PERIOD Previous item (with item open)
CTRL+Q Mark as read
CTRL+R Reply to a message
CTRL+RIGHT ARROW Move one word to the right
CTRL+RIGHT ARROW In Address Book. to the closest address card in the next column
CTRL+S or SHIFT+F12 Save
CTRL+SHIFT+A Create an Appointment
CTRL+SHIFT+B Display the Address Book
CTRL+SHIFT+C Create a Contact
CTRL+SHIFT+D Dial a contact
CTRL+SHIFT+DOWN ARROW Extend the selection to the next address card. regardless of the starting point
CTRL+SHIFT+E Create a Folder
CTRL+SHIFT+F Use Advanced Find
CTRL+SHIFT+F6 Switch to the previous window
CTRL+SHIFT+G Flag for follow-up
CTRL+SHIFT+H Create a new Office document
CTRL+SHIFT+I Switch to Inbox
CTRL+SHIFT+J Create a Journal Entry
CTRL+SHIFT+K Create a Task
CTRL+SHIFT+L Create a Distribution List
CTRL+SHIFT+L Add bullets
CTRL+SHIFT+LEFT ARROW Select or unselect one word to the left
CTRL+SHIFT+M Create a Message
CTRL+SHIFT+N Create a Note
CTRL+SHIFT+O Switch to Outbox
CTRL+SHIFT+O Convert an HTML or RTF message to plain text
CTRL+SHIFT+Q Create a Meeting request
CTRL+SHIFT+R Reply all to a message
CTRL+SHIFT+RIGHT ARROW Select or unselect one word to the right
CTRL+SHIFT+S Create a Post in this folder
CTRL+SHIFT+T Decrease indent
CTRL+SHIFT+TAB Switch to the previous tab in a dialog box
CTRL+SHIFT+U Create a Task Request
CTRL+SHIFT+UP ARROW Extend the selection to the previous address card. regardless of the starting point
CTRL+SHIFT+V Move item
CTRL+SHIFT+Y Copy item
CTRL+SHIFT+Z or CTRL+SPACEBAR Clear formatting
CTRL+SPACEBAR Select or unselect the active item in Table view
CTRL+SPACEBAR Select or unselect the active address card
CTRL+T Increase indent
CTRL+TAB Switch to the next tab
CTRL+TAB Switch to the next tab in a dialog box
CTRL+TAB (with focus on the To line) and then TAB Choose the account from which to send a message
CTRL+TAB or CTRL+SHIFT+TAB When a toolbar is selected. select the next or previous toolbar
CTRL+TAB or F6 Move between Calendar. TaskPad. and the Folder List
CTRL+UP ARROW To the previous address card
CTRL+UP ARROW or CTRL+DOWN ARROW Go to the next or previous item without extending the selection in Table view
CTRL+V or SHIFT+INSERT Paste
CTRL+X or SHIFT+DELETE Cut
CTRL+Y Go to a different folder
CTRL+Z or ALT+BACKSPACE Undo
Display and use the Help window To use the Help window. the Microsoft Office Assistant must be turned off. To turn off the Assistant. press F1 to display the Assistant. Press ALT+O to open the Options tab in the Office Assistant dialog box. Press ALT+U to clear the Use the Office Assistant check box. and then press ENTER. Press F1 to display the Help window.
DOWN ARROW Select the next book or Help topic
DOWN ARROW Select the next group
DOWN ARROW Select the next block of time in Day view
DOWN ARROW Select the next address card
DOWN ARROW Move to the next line in a multi-line field
DOWN ARROW Select the next group
DOWN ARROW or UP ARROW When a menu or submenu is open. select the next or previous command
END Move to the end of the entry
END Select the last group
END Select the time that ends your work day in Day view
END Go to the last day of the week
END Select the last address card in the list
END Move to the end of a line
END Select the last item on the timeline (if items are not grouped) or the last item in the group
END Select the last group on the timeline
ENTER Perform the action assigned to a default button in a dialog box
ENTER or LEFT ARROW Collapse the group
ENTER or RIGHT ARROW Expand the group
ESC Close an Assistant message or a tip
ESC Close an open menu. When a submenu is open. close only the submenu.
F1 Display the Help window if the Assistant is turned off. (If the Assistant is turned on. F1 displays the Assistant balloon.)
F10 or ALT Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.). or close an open menu and submenu at the same time
F11 Enter a name in the Find a Contact box
F12 Save As
F2 Turn on editing in a field (except icon view)
F3 or CTRL+E Find items
F4 Search for text in items
F4 or ALT+I Open the Look in list
F5 Refresh the file list
F6 Switch between the Help topic and the Contents. Answer Wizard. Index pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars. )
F6 or CTRL+SHIFT+TAB Switch between the Folder List and the main Outlook window
F7 Check spelling
First letter of an option in a drop-down list Open the list if it is closed and move to that option in the list of a dialog box
HOME Move to the beginning of the entry
HOME Select the first group
HOME Select the time that begins your work day in Day view
HOME Go to the first day of the week
HOME Select the first address card in the list
HOME Move to the beginning of a line
HOME Select the first item on the timeline (if items are not grouped) or the first item in the group
HOME Select the first group on the timeline
HOME or END Go to the beginning or end of a Help topic
HOME or END Select the first or last command on the menu or submenu
LEFT ARROW Go to the previous day
LEFT ARROW Select the previous item
LEFT ARROW or RIGHT ARROW Select the menu to the left or right. When a submenu is open. switch between the main menu and the submenu.
LEFT ARROW or RIGHT ARROW Move one character to the left or right
PAGE DOWN Go to the item at the bottom of the screen in Table view
PAGE DOWN Move to the end of a multi-line field
PAGE DOWN Display the items one screen below the items on screen
PAGE UP Go to the item at the top of the screen in Table view
PAGE UP Select the first address card on the current page
PAGE UP Move to the beginning of a multi-line field
PAGE UP Display the items one screen above the items on screen
PAGE UP or PAGE DOWN Scroll toward the beginning or end of a Help topic in large increments
PLUS or MINUS SIGN on the numeric keypad Expand/collapse a group (with a group selected)
PRINT SCREEN Copy a picture of the screen to the Clipboard
RIGHT ARROW Select the first item on screen in an expanded group or the first item off screen to the right
RIGHT ARROW Go to the next day
RIGHT ARROW Select the closest address card in the next column
RIGHT ARROW Move to the next character in a field
RIGHT ARROW Select the next item
RIGHT ARROW Move forward in increments of time that are the same as those shown on the time scale. when a unit of time on the time scale for days is selected
SHIFT+DOWN ARROW When a menu is selected. display the list of commands
SHIFT+DOWN ARROW Extend the selection to the next address card and unselect address cards before the starting point
SHIFT+END Select from the insertion point to the end of the entry
SHIFT+END Extend the selection to the last address card in the list
SHIFT+ENTER Move to the previous field without leaving the active card
SHIFT+F1 Display ScreenTip for the active element
SHIFT+F10 Display a shortcut menu
SHIFT+F3 Switch case (with text selected)
SHIFT+F4 Find next during text search
SHIFT+F6 Move to a pane from another pane in the program window (counterclockwise direction)
SHIFT+HOME Select from the insertion point to the beginning of the entry
SHIFT+HOME Extend the selection to the first address card in the list
SHIFT+LEFT ARROW Select or unselect one character to the left
SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW Select several adjacent items
SHIFT+left mouse button Specify a Web browser
SHIFT+LEFT. RIGHT. UP. or DOWN ARROW. or SHIFT+HOM Change the duration of the selected block of time
SHIFT+PAGE DOWN Extend the selection to the last address card on the last page
SHIFT+PAGE UP Extend the selection to the first address card on the previous page
SHIFT+RIGHT ARROW Select or unselect one character to the right
SHIFT+TAB Select the previous hidden text. hyperlink. Show All. or Hide All
SHIFT+TAB Select the previous hidden text or hyperlink. or the Browser View button at the top of a Microsoft Office Web site article.
SHIFT+TAB Move to the previous option or option group in a dialog box
SHIFT+TAB Select the previous appointment
SHIFT+TAB Move to the previous field and. from the first field of a card. move to the last field in the previous card
SHIFT+TAB When the lower time scale is selected. select the upper time scale
SHIFT+UP ARROW Extend the selection to the previous address card and unselect address cards after the starting point
SHIFT+UP ARROW or DOWN ARROW Extend or reduce the selected time in Day view
SHIFT+UP ARROW or SHIFT+DOWN ARROW Extend or reduce the selected items by one item in Table view
SPACEBAR Perform the action assigned to the selected button in a dialog box. check or clear the selected check box in a dialog box
TAB Select Show All or Hide All at the top of a topic. the next hidden text or hyperlink. or the Browser View button at the top of a Microsoft Office Web site article.
TAB Select the next hidden text or hyperlink. or Show All or Hide All at the top of a topic
TAB Move to the next option or option group in a dialog box
TAB Move between options or areas in the dialog box
TAB Move to the next field and. from the last field of a card. move to the first field in the next card
TAB When the upper time scale is selected. select the lower time scale
TAB When the lower time scale is selected. select the first item on screen or the first group on screen if items are grouped
TAB or SHIFT+TAB When a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar. use the Customize dialog box (point to Toolbars on the View menu and click Customize). To see more buttons. click Toolbar Options at the end of the toolbar.) is selected. select the next or previous button or menu on the toolbar.
To use the following keys. make sure a card is sel n/a
To use the following keys. make sure a field in a n/a
Type one or more letters of the name the card is f Select a specific card in the list
UP ARROW Select the previous book or Help topic
UP ARROW Select the previous group
UP ARROW Select the previous block of time in Day view
UP ARROW Select the previous address card
UP ARROW Move to the previous line in a multi-line field
UP ARROW or DOWN ARROW Scroll toward the beginning or end of a Help topic
Use the Ask a Question box Press F10 or ALT to select the menu bar. and then press TAB until the insertion point appears in the Ask a Question box. Type your question. and then press ENTER. To select a topic. use the UP or DOWN arrow keys. and then press ENTER to open the topic in the Help window. To select the next or previous set of topics in the Microsoft Office Assistant balloon. select See more or See previous. and then press ENTER.
Use the Contents. Answer Wizard. and Index panes Press F6 to switch from the Help topic to the Contents. Answer Wizard. Index pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars. ).
Use the Help topic pane Press F6 to switch from the Contents. Answer Wizard. Index pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars. ) to the open Help topic.
Use the Open. Save As. and Insert File dialog boxe The Open. Save As. and Insert File dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes. refer to the Use dialog boxes and Use edit boxes within dialog boxes sections in this topic.) These dialog boxes also support the shortcuts below.
With the cursor in the appointment. ALT+SHIFT+UP A Change an appointment start or end time
With the cursor in the appointment. ALT+UP ARROW o Move an appointment


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