| F1 |
Display the Help Pane. |
| F6 |
Switch between the Help Pane and the active application. |
| TAB |
Select the next item in the Help Pane. |
| Shift+TAB |
Select the previous item in the Help Pane. |
| ENTER |
Perform the action for the selected item. |
| UP ARROW and DOWN ARROW |
In a Table of Contents, select the next and previous item, respectively. |
| LEFT ARROW and RIGHT ARROW |
In a Table of Contents, expand and collapse the selected item, respectively. |
| ALT+LEFT ARROW |
Move back to the previous Task Pane. |
| ALT+RIGHT ARROW |
Move forward to the next Task Pane. |
| CTRL+SPACE |
Open the menu of Pane options. |
| CTRL+F1 |
Close and reopen the current Task Pane. |
| RIGHT ARROW |
Expand a +/- list. |
| LEFT ARROW |
Collapse a +/- list. |
| TAB |
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic |
| Shift+TAB |
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article |
| ENTER |
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink |
| ALT+LEFT ARROW |
Move back to the previous Help topic. |
| ALT+RIGHT ARROW |
Move forward to the next Help topic. |
| CTRL+P |
Print the current Help topic. |
| ALT+U |
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application. |
| TAB |
Select Show All or Hide All at the top of a topic; the next hidden text or hyperlink; or the Browser View button at the top of a Microsoft Office Web site article. |
| Shift+TAB |
Select the previous hidden text, hyperlink, Show All, or Hide All |
| ENTER |
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink |
| ALT+F4 |
Close the Help window |
| ALT+RIGHT ARROW |
Go to the next Help topic |
| ALT+LEFT ARROW |
Go to the previous Help topic |
| TAB |
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic |
| Shift+TAB |
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article. |
| ENTER |
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink |
| UP ARROW or DOWN ARROW |
Scroll toward the beginning or end of a Help topic |
| PAGE UP or PAGE DOWN |
Scroll toward the beginning or end of a Help topic in large increments |
| HOME or END |
Go to the beginning or end of a Help topic |
| CTRL+P |
Print the current Help topic |
| CTRL+A |
Select the entire Help topic |
| CTRL+C |
Copy the selected items to the Clipboard |
| Shift+F10 |
Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.) |
| F10 or ALT |
Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time |
| TAB or Shift+TAB |
When a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHFT+F10.) is selected, select the next or previous button or menu on the toolbar |
| CTRL+TAB or CTRL+Shift+TAB |
When a toolbar is selected, select the next or previous toolbar |
| ENTER |
Open the selected menu, or perform the action for the selected button or command |
| Shift+F10 |
Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.) for the selected item |
| ALT+SPACEBAR |
Display the window shortcut menu (Control menu) |
| DOWN ARROW or UP ARROW |
When a menu or submenu is open, select the next or previous command |
| LEFT ARROW or RIGHT ARROW |
Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu. |
| HOME or END |
Select the first or last command on the menu or submenu |
| ESC |
Close an open menu. When a submenu is open, close only the submenu. |
| Shift+DOWN ARROW |
When a menu is selected, display the list of commands |
| CTRL+DOWN ARROW |
When a personalized menu is open, display the full set of commands |
| CTRL+ESC |
Display the Start menu |
| F11 |
Enter a name in the Find a Contact box |
| TAB |
Move to the next option or option group |
| Shift+TAB |
Move to the previous option or option group |
| CTRL+TAB |
Switch to the next tab in a dialog box |
| CTRL+Shift+TAB |
Switch to the previous tab in a dialog box |
| Arrow keys |
Move between options in an open drop-down list, or between options in a group of options |
| SPACEBAR |
Perform the action assigned to the selected button; check or clear the selected check box |
| First letter of an option in a drop-down list |
Open the list if it is closed and move to that option in the list |
| ALT+ the letter underlined in an optn |
Select an option; select or clear a check box |
| ALT+DOWN ARROW |
Open a selected drop-down list |
| ESC |
Close a selected drop-down list; cancel a command and close a dialog box |
| ENTER |
Perform the action assigned to a default button in a dialog box |
| HOME |
Move to the beginning of the entry |
| END |
Move to the end of the entry |
| LEFT ARROW or RIGHT ARROW |
Move one character to the left or right |
| CTRL+LEFT ARROW |
Move one word to the left |
| CTRL+RIGHT ARROW |
Move one word to the right |
| Shift+LEFT ARROW |
Select or unselect one character to the left |
| Shift+RIGHT ARROW |
Select or unselect one character to the right |
| CTRL+Shift+LEFT ARROW |
Select or unselect one word to the left |
| CTRL+Shift+RIGHT ARROW |
Select or unselect one word to the right |
| Shift+HOME |
Select from the insertion point to the beginning of the entry |
| Shift+END |
Select from the insertion point to the end of the entry |
| ALT+1 |
Go to the previous folder |
| ALT+2 |
Up One Level button: open the folder up one level above the open folder |
| ALT+3 |
Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.) |
| ALT+4 |
Delete button: delete the selected folder or file |
| ALT+5 |
Create New Folder button: create a new folder |
| ALT+6 |
Views button: switch among available folder views |
| ALT+7 or ALT+L |
Tools button: show the Tools menu |
| Shift+F10 |
Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.) for a selected item such as a folder or file |
| TAB |
Move between options or areas in the dialog box |
| F4 or ALT+I |
Open the Look in list |
| F5 |
Refresh the file list |
| ALT+TAB |
Switch to the next window |
| ALT+Shift+TAB |
Switch to the previous window |
| ALT+F4 |
Close the selected program window; if this is the only open window, closes the program |
| Shift+F6 |
Move to a pane from another pane in the program window (counterclockwise direction) |
| CTRL+F6 |
When more than one window is open, switch to the next window |
| CTRL+Shift+F6 |
Switch to the previous window |
| CTRL+F7 |
When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC. |
| CTRL+F8 |
When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC. |
| CTRL+F9 |
Minimize a window to an icon (works only for some Microsoft Office programs) |
| PRINT SCREEN |
Copy a picture of the screen to the Clipboard |
| ALT+PRINT SCREEN |
Copy a picture of the selected window to the Clipboard |
| CTRL+1 |
Switch to Mail |
| CTRL+2 |
Switch to Calendar |
| CTRL+3 |
Switch to Contacts |
| CTRL+4 |
Switch to Tasks |
| CTRL+5 |
Switch to Notes |
| CTRL+6 |
Switch to Folder List in Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.) |
| CTRL+7 |
Switch to Shortcuts |
| CTRL+COMMA |
Next item (with item open) |
| CTRL+PERIOD |
Previous item (with item open) |
| F6 or CTRL+Shift+TAB |
Switch between the Folder List and the main Outlook window |
| TAB |
Move among the Outlook window, the Navigation Pane, and the Reading Pane |
| Arrow keys |
Move around within the Navigation Pane |
| CTRL+Y |
Go to a different folder |
| PLUS or MINUS SIGN on the numeric keypad |
Expand/collapse a group (with a group selected) in the Navigation Pane |
| Left and right arrow keys |
Collapse/expand a group in the e-mail message list |
| CTRL+Shift+A |
Appointment |
| CTRL+Shift+C |
Contact |
| CTRL+Shift+L |
Distribution list |
| CTRL+Shift+X |
Fax |
| CTRL+Shift+E |
Folder |
| CTRL+Shift+J |
Journal entry |
| CTRL+Shift+Q |
Meeting request |
| CTRL+Shift+M |
Message |
| CTRL+Shift+N |
Note |
| CTRL+Shift+H |
new Office document. |
| CTRL+Shift+S |
Post in this folder |
| CTRL+Shift+P |
Search Folder |
| CTRL+Shift+K |
Task |
| CTRL+Shift+U |
Task request |
| Shift+F1 |
Display ScreenTip for the active element |
| CTRL+S or Shift+F12 |
Save |
| ALT+S |
Save and Close, Send |
| F12 |
Save As |
| CTRL+Z or ALT+BACKSPACE |
Undo |
| CTRL+D |
Delete |
| CTRL+P |
Print |
| CTRL+Shift+Y |
Copy item |
| CTRL+Shift+V |
Move item |
| CTRL+K (using the Outlook e-mail editor) |
Check names |
| F7 |
Check spelling |
| CTRL+Shift+G |
Flag for follow-up |
| CTRL+F |
Forward |
| ALT+S |
Send/post/invite all |
| F3 or CTRL+E |
Find items |
| F4 |
Search for text in items |
| Shift+F4 |
Find next during text search |
| CTRL+Shift+F |
Use Advanced Find |
| CTRL+Shift+P |
Create a new Search Folder |
| F2 |
Turn on editing in a field (except icon view) |
| CTRL+Shift+I |
Switch to Inbox |
| CTRL+Shift+O |
Switch to Outbox |
| CTRL+TAB (with focus on the To line) and then TAB to the Accounts button |
Choose the account from which to send a message |
| ALT+S |
Send |
| CTRL+R |
Reply to a message |
| CTRL+Shift+R |
Reply all to a message |
| CTRL+ ALT+J |
Mark a message as not junk |
| CTRL+Shift+I |
Display blocked external content (in a message) |
| CTRL+ Shift+S |
Post to a folder |
| CTRL+M or F9 |
Check for new mail |
| UP ARROW |
Go to the next message |
| DOWN ARROW |
Go to the previous message |
| ALT+ UP ARROW |
Go to the row above (message or group heading) |
| ALT+ DOWN ARROW |
Go to the row below (message or group heading) |
| CTRL+N |
Compose a new message |
| CTRL+O |
Open a received message |
| CTRL+Shift+B |
Display the Address Book |
| CTRL+Shift+O |
Convert an HTML or RTF message to plain text |
| INSERT |
Add a Quick Flag to a message |
| CTRL+Shift+G |
Display the Flag for Follow Up dialog box |
| CTRL+Q |
Mark as read |
| CTRL+Shift+W |
Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List. |
| ALT+C |
Accept |
| ALT+D |
Decline |
| CTRL+Shift+D |
Dial |
| F11 |
Enter a name in the Find a Contact box |
| ALT+C |
Accept |
| ALT+D |
Decline |
| ALT+O |
Display the Format menu |
| Shift+F3 |
Switch case (with text selected) |
| CTRL+B |
Add bold |
| CTRL+Shift+L |
Add bullets |
| CTRL+I |
Add italics |
| CTRL+T |
Increase indent |
| CTRL+Shift+T |
Decrease indent |
| CTRL+L |
Left align |
| CTRL+E |
Center |
| CRTL+U |
Underline |
| CTRL+] |
Increase font size |
| CTRL+[ |
Decrease font size |
| CTRL+X or Shift+DELETE |
Cut |
| CTRL+C or CTRL+INSERT |
Copy |
| CTRL+V or Shift+INSERT |
Paste |
| CTRL+Shift+Z or CTRL+SPACEBAR |
Clear formatting |
| CTRL+left mouse button |
Edit a URL in the body of an item |
| Shift+left mouse button |
Specify a Web browser |
| CTRL+K |
Insert a hyperlink (When using Word as e-mail editor only) |
| CTRL+F2 |
Open print preview |
| ALT+P |
Print a print preview |
| ALT+S or ALT+U |
Print preview page setup |
| ALT+Z |
Zoom |
| ALT+C |
Close print preview |
| F9 |
Starts send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you have defined. |
| Shift+F9 |
Starts a send/receive for current folder retrieving full items (header, item, and any attachments) |
| ENTER |
Open an item |
| CTRL+A |
Select all items |
| PAGE DOWN |
Go to the item at the bottom of the screen |
| PAGE UP |
Go to the item at the top of the screen |
| Shift+UP ARROW or Shift+DOWN ARROW |
Extend or reduce the selected items by one item |
| CTRL+UP ARROW or CTRL+DOWN ARROW |
Go to the next or previous item without extending the selection |
| CTRL+SPACEBAR |
Select or unselect the active item |
| CTRL+HOME or CTRL+END (with in-cell editing disabled) |
Move every item in the selection to the top or bottom in the list order |
| ENTER or RIGHT ARROW |
Expand the group |
| ENTER or LEFT ARROW |
Collapse the group |
| UP ARROW |
Select the previous group |
| DOWN ARROW |
Select the next group |
| HOME |
Select the first group |
| END |
Select the last group |
| NUM - |
Collapses the group |
| NUM+ |
Expands the group |
| RIGHT ARROW |
Select the first item on screen in an expanded group or the first item off screen to the right |
| CTRL+NUM - |
Collapses all groups |
| CTRL+NUM+ |
Expands all groups |
| ALT+key for number of days |
View from 1 through 9 days |
| ALT+0 (ZERO) |
View 10 days |
| ALT+HYPHEN SIGN |
Switch to weeks |
| ALT+EQUAL SIGN |
Switch to months |
| CTRL+TAB or F6 |
Move between Calendar, TaskPad, and the Folder List |
| Shift+TAB |
Select the previous appointment |
| LEFT ARROW |
Go to the previous day |
| RIGHT ARROW |
Go to the next day |
| ALT+LEFT ARROW |
Move selected item to the previous day when multiple days appear |
| ALT+RIGHT ARROW |
Move selected item to the next day when multiple days appear |
| ALT+DOWN ARROW |
Go to the same day in the next week |
| ALT+UP ARROW |
Go to the same day in the previous week |
| HOME |
Select the time that begins your work day |
| END |
Select the time that ends your work day |
| UP ARROW |
Select the previous block of time |
| DOWN ARROW |
Select the next block of time |
| PAGE UP |
Select the block of time at the top of the screen |
| PAGE DOWN |
Select the block of time at the bottom of the screen |
| Shift+UP ARROW or DOWN ARROW |
Extend or reduce the selected time |
| With the cursor in the appointment, ALT+UP ARROW or DOWN ARROW |
Move an appointment |
| With the cursor in the appointment, ALT+Shift+UP ARROW or DOWN ARROW |
Change an appointment start or end time |
| ALT+DOWN ARROW |
Move selected item to the same day in the next week |
| ALT+UP ARROW |
Move selected item to the same day in the previous week |
| HOME |
Go to the first day of the week |
| END |
Go to the last day of the week |
| PAGE UP |
Go to the same day of the week in the previous week (or 5 weeks previous if viewing by month) |
| PAGE DOWN |
Go to the same day of the week in the next week (or 5 weeks ahead if viewing by month) |
| ALT+UP, DOWN, LEFT, or RIGHT ARROW |
Move the appointment up, down, left, or right |
| Shift+LEFT, RIGHT, UP, or DOWN ARROW; or Shift+HOME or END |
Change the duration of the selected block of time |
| ALT+HOME |
Go to the first day of the current week |
| ALT+END |
Go to the last day of the current week |
| ALT+UP ARROW |
Go to the same day in the previous week |
| ALT+DOWN ARROW |
Go to the same day in the next week |
| ALT+PAGE UP |
Go to the first day of the month |
| ALT+PAGE DOWN |
Go to the last day of the month |
| Type one or more letters of the name the card is filed under or of the field you are sorting by |
Select a specific card in the list |
| UP ARROW |
Select the previous card |
| DOWN ARROW |
Select the next card |
| HOME |
Select the first card in the list |
| END |
Select the last card in the list |
| PAGE UP |
Select the first card on the current page |
| PAGE DOWN |
Select the first card on the next page |
| RIGHT ARROW |
Select the closest card in the next column |
| LEFT ARROW |
Select the closest card in the previous column |
| CTRL+SPACEBAR |
Select or unselect the active card |
| Shift+UP ARROW |
Extend the selection to the previous card and unselect cards after the starting point |
| Shift+DOWN ARROW |
Extend the selection to the next card and unselect cards before the starting point |
| CTRL+Shift+UP ARROW |
Extend the selection to the previous card, regardless of the starting point |
| CTRL+Shift+DOWN ARROW |
Extend the selection to the next card, regardless of the starting point |
| Shift+HOME |
Extend the selection to the first card in the list |
| Shift+END |
Extend the selection to the last card in the list |
| Shift+PAGE UP |
Extend the selection to the first card on the previous page |
| Shift+PAGE DOWN |
Extend the selection to the last card on the last page |
| CTRL+DOWN ARROW |
To the next card |
| CTRL+UP ARROW |
To the previous card |
| CTRL+HOME |
To the first card in the list |
| CTRL+END |
To the last card in the list |
| CTRL+PAGE UP |
To the first card on the previous page |
| CTRL+PAGE DOWN |
To the first card on the next page |
| CTRL+LEFT ARROW |
To the closest card in the previous column |
| CTRL+RIGHT ARROW |
To the closest card in the next column |
| F2 |
To a field in the active card |
| TAB |
Move to the next field and, from the last field of a card, move to the first field in the next card |
| Shift+TAB |
Move to the previous field and, from the first field of a card, move to the last field in the previous card |
| ENTER |
Move to the next field, or add a line to a multi-line field |
| Shift+ENTER |
Move to the previous field without leaving the active card |
| F2 |
Display the insertion point in the active field to edit text |
| ENTER |
Add a line in a multi-line field |
| HOME |
Move to the beginning of a line |
| END |
Move to the end of a line |
| PAGE UP |
Move to the beginning of a multi-line field |
| PAGE DOWN |
Move to the end of a multi-line field |
| UP ARROW |
Move to the previous line in a multi-line field |
| DOWN ARROW |
Move to the next line in a multi-line field |
| LEFT ARROW |
Move to the previous character in a field |
| RIGHT ARROW |
Move to the next character in a field |
| LEFT ARROW |
Select the previous item |
| RIGHT ARROW |
Select the next item |
| Shift+LEFT ARROW or Shift+RIGHT ARROW |
Select several adjacent items |
| CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR |
Select several nonadjacent items |
| ENTER |
Open the selected items |
| PAGE UP |
Display the items one screen above the items on screen |
| PAGE DOWN |
Display the items one screen below the items on screen |
| HOME |
Select the first item on the timeline (if items are not grouped) or the first item in the group |
| END |
Select the last item on the timeline (if items are not grouped) or the last item in the group |
| CTRL+HOME |
Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group |
| CTRL+END |
Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group |
| ENTER or RIGHT ARROW |
Expand the group |
| ENTER or LEFT ARROW |
Collapse the group |
| UP ARROW |
Select the previous group |
| DOWN ARROW |
Select the next group |
| HOME |
Select the first group on the timeline |
| END |
Select the last group on the timeline |
| RIGHT ARROW |
Select the first item on screen in an expanded group or the first item off screen to the right |
| LEFT ARROW |
Move back in increments of time that are the same as those shown on the time scale |
| RIGHT ARROW |
Move forward in increments of time that are the same as those shown on the time scale |
| Shift+TAB |
When the lower time scale is selected, select the upper time scale |
| TAB |
When the upper time scale is selected, select the lower time scale |
| TAB |
When the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped |
