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Microsoft OneNote 2003 Keyboard Shortcuts
Typing and editing notes
CTRL+M Open a new OneNote window.
CTRL+Shift+M Open a small OneNote window to create a side note.
CTRL+Z Undo the last action.
CTRL+Y Redo the last action.
CTRL+A Select all items.Note Press CTRL+A several times to increase the scope of the selection.
CTRL+X Cut the selected text or item.
CTRL+C Copy the selected text or item to the Clipboard.
CTRL+V Paste the contents of the Clipboard.
HOME Move to the beginning of the line.
INSERT Turn overtype mode on or off.
END Move to the end of the line.
LEFT ARROW Move one character to the left.
RIGHT ARROW Move one character to the right.
CTRL+LEFT ARROW Move one word to the left.
CTRL+RIGHT ARROW Move one word to the right.
BACKSPACE Delete one character to the left.
DELETE Delete one character to the right.
CTRL+BACKSPACE Delete one word to the left.
CTRL+DELETE Delete one word to the right.
Shift+ENTER Insert a line break.
Formatting notes
CTRL+B Apply or remove bold formatting from the selected text.
CTRL+I Apply or remove italic formatting from the selected text.
CTRL+U Apply or remove the underline from the selected text.
CTRL+HYPHEN Apply or remove strikethrough from the selected text.
CTRL+Shift+= Apply or remove superscript formatting from the selected text.
CTRL+= Apply or remove subscript formatting from the selected text.
CTRL+Shift+L Apply or remove bulleted list formatting from the selected paragraph.
CTRL+Shift+O Apply or remove numbered list formatting from the selected paragraph.
ALT+Shift+RIGHT ARROW Indent a paragraph from the left.
ALT+Shift+LEFT ARROW Remove a paragraph indent from the left.
CTRL+R Right-align the selected paragraph.
CTRL+E Center the selected paragraph.
CTRL+L Left-align the selected paragraph.
CTRL+Shift+F, UP ARROW or DOWN ARROW Apply a font to the selected text.
CTRL+Shift+P, UP ARROW or DOWN ARROW Apply a font size to the selected text.
CTRL+D Open the Fonttask pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.).
Adding items to a page
ALT+I, D Insert a document in the page.
ALT+I, P, F Insert a picture from a file.
ALT+I, P, S Insert a picture from a scanner or a camera.
Windows logo key+S Insert a screen clipping.Note The OneNote icon must be active in the notification area,at the far right of the Windows taskbar.
ALT+Shift+D Insert today's date.
ALT+Shift+F Insert the current date and time.
ALT+Shift+T Insert the current time.
Selecting notes and objects
ESC Cancelthe selected outline or page.
ALT+Shift+UP ARROW Move the selected note or object up.
ALT+Shift+DOWN ARROW Move the selected note or object down.
ALT+Shift+LEFT ARROW Move the selected note or object left.
ALT+Shift+RIGHT ARROW Move the selected note or object right.
CTRL+Shift+HYPHEN Select the current paragraph and its subordinate paragraphs.
ALT+I, N, ENTER Add or remove space on the page.
DELETE Delete the selected note or object.
Shift+DELETE Permanently delete the selected page or pages.
HOME Move to the beginning of the line.
END Move to the end of the line.
LEFT ARROW Move one characterto the left.
RIGHT ARROW Move one character to the right.
ALT+LEFT ARROW Go back to the last page visited.
ALT+RIGHT ARROW Go forward to the next page visited.
Flagging notes
CTRL+1 Apply, mark, or clear the To Do flag.
CTRL+2 Apply or clear the Important flag.
CTRL+3 Apply or clear the Question flag.
CTRL+4 Apply or clear the Remember for later flag.
CTRL+5 Apply or clear the Definition flag.
CTRL+6 Apply or clear a custom flag.
CTRL+7 Apply or clear a custom flag.
CTRL+8 Apply or clear a custom flag.
CTRL+9 Apply or clear a custom flag.
CTRL+0 Remove all note flags from the selected notes.
Using outlines
ALT+Shift+1 Show through Level 1.
ALT+Shift+2 Expand to Level 2.
ALT+Shift+3 Expand to Level 3.
ALT+Shift+4 Expand to Level 4.
ALT+Shift+5 Expand to Level 5.
ALT+Shift+6 Expand to Level 6.
ALT+Shift+7 Expand to Level 7.
ALT+Shift+8 Expand to Level 8.
ALT+Shift+9 Expand to Level 9.
ALT+Shift+0 Expand all levels.
ALT+Shift+= Show body text for the selected heading.
ALT+Shift+HYPHEN Hide body text for the selected heading.
TAB Increase indent by one level.
Shift+TAB Decrease indent by one level.
CTRL+Shift+0 Make the selected notes body text.
Specifying language settings
CTRL+LEFT Shift Set writing direction left to right.
CTRL+RIGHT Shift Set writing direction right to left.
TAB Increase indent by one level in right-to-left text.
Shift+TAB Decrease indent by one level in right-to-left text.
Working with pages and side notes
CTRL+M Open a new OneNote window.
CTRL+Shift+M Open a small OneNote window to create a side note.
CTRL+P Print the current page.
CTRL+N Add a new page at the end of the selected section.
CTRL+Shift+N Add a new subpage to the current group of pages.
CTRL+A Select all items. Note Press CTRL+A several times to increase the scope of the selection.
CTRL+Shift+AIf the selected page is part of a group, press CTRL+A to select all of the pages in the Select the current page.
ALT+Shift+UP ARROW Move the selected page tab up.
ALT+Shift+DOWN ARROW Move the selected page tab down.
CTRL+T Move the insertion point to or away from the page header.
CTRL+Shift+PERIOD Increase the size of the page header.
CTRL+Shift+COMMA Reduce the size of the page header.
ALT+PAGE UP Go to the first page in the currently visible set of page tabs.
ALT+PAGE DOWN Go to the last page in the currently visible set of page tabs.
PAGE UP Scroll up in the current page.
PAGE DOWN Scroll down in the current page.
CTRL+HOME Scroll to the top of the current page.
CTRL+END Scroll to the bottom of the current page.
CTRL+DOWN ARROW Go to the next paragraph.
CTRL+UP ARROW Go to the previous paragraph.
CTRL+ALT+UP ARROW Move the insertion point up in the current page, or expand the page up.
CTRL+ALT+DOWN ARROW Move the insertion point down in the current page, or expand the page down.
CTRL+ALT+LEFT ARROW Move the insertion point left in the current page, or expand the page to the left.
CTRL+ALT+RIGHT ARROW Move the insertion point right in the current page, or expand the page to the right.
ALT+DOWN ARROW Go to the next note container.
HOME Go to the beginning of the line.
END Go to the end of the line.
LEFT ARROW Move one character to the left.
RIGHT ARROW Move one character to the right.
ALT+LEFT ARROW Go back to the last page visited.
ALT+RIGHT ARROW Go forward to the next page visited.
ALT+CTRL+PLUS SIGN (on the numeric keypad) -OR-ALT+CTRL+Shift+PLUS SIGN Zoom in.
ALT+CTRL+MINUS SIGN (on the numeric keypad) -OR-ALT+CTRL+Shift+HYPHEN Zoom out.
CTRL+S Save changes.
Working with sections
CTRL+O Open a section.
CTRL+Shift+G Open a menu of folders and sections in your notebook.
CTRL+TAB Go to the next section.
CTRL+Shift+TAB Go to the previous section.
CTRL+PAGE DOWN Go to the next page in the section.
CTRL+PAGE UP Go to the previous page in the section.
ALT+HOME Go to the first page in the section.
ALT+END Go to the last page in the section.
ALT+PAGE UP Go to the first page in the currently visible set of page tabs.
ALT+PAGE DOWN Go to the last page of the currently visible set of page tabs.
ALT+F, R, V Move the current section.
Finding notes
CTRL+F Move the insertion point to the Find box.
ENTER While searching, move to the next search result.
Sharing notes with other people
CTRL+Shift+E Send the current page of notes in an e-mail message.
ALT+T, N, S Start a shared session.
ALT+T, N, J Join a shared session.
ALT+T, N, L Leave a shared session.
Sharing notes with other programs and devices
CTRL+Shift+E Send the current page of notes in an e-mail message.
CTRL+Shift+K Create a task in Microsoft Office Outlook 2003.
ALT+Shift+A Create an appointment in Office Outlook 2003.
CTRL+Shift+C Create a contact in Office Outlook 2003.
ALT+F, D, W Send the selected page to Microsoft Office Word 2003.
ALT+T, P, N Copy notes from a Pocket PC or Microsoft Smartphone.
ALT+T, P, A Enable notes to be copied automatically from a Pocket PC or Smartphone.
Password-protecting pages
ALT+F, S Specify password protection options.
CTRL+ALT+L Lock all password-protected pages.
ALT+P Select the Enter Password box in the Password Protection dialog box.
ALT+C Select the Confirm Password box in the Password Protection dialog box.
ALT+F, R, L Unlock the page for editing.After pressing ALT+F, R, press L to select the Allow Others to Editoption.
ALT+F, R, L Lock the page for editing.After pressing ALT+F, R, press L to select the Allow Only Me to Editoption.
Using menus and toolbars
CTRL+arrow keys Resize a toolbar.
CTRL+arrow keys Move a toolbar.
DOWN ARROW (press repeatedly) Undock a toolbar.
LEFT ARROW or RIGHT ARROW (press repeatedly) Dock a toolbar vertically on the left or right side.
ALT Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time.
CTRL+TAB Select a toolbar, after selecting the menu bar.Note Press CTRL+TAB repeatedly to move the focus among the open toolbars, menu bars, and task panes.
TAB Select the next button or menu on the selected toolbar or menu bar.
Shift+TAB Select the previous button or menu on the selected toolbar or menu bar.
ENTER Open the selected menu, or perform the action for the selected button or command.
Shift+F10 Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.) for the selected item.
ALT+SPACEBAR Display the title bar shortcut menu.
DOWN ARROW Select the next command on the selected menu or submenu.
UP ARROW Select the previous command on the selected menu or submenu.
LEFT ARROW Select the menu to the left or,when a submenu is open, switch between the main menu and the submenu.
RIGHT ARROW Select the menu to the right or,when a submenu is open, switch between the main menu and the submenu.
HOME Select the first command on the menu or submenu.
END Select the last command on the menu or submenu.
ESC Close an open menu or, when a submenu is open, close only the submenu.
Shift+DOWN ARROW Open the selected menu.
CTRL+DOWN ARROW Display the full set of commands on a shortened menu.
Using task panes
CTRL+arrow keys Resize a task pane.
CTRL+arrow keys Move a task pane.
CTRL+F1 Open the task pane or hide the current task pane.
F6 Move to a task pane from the program window. (You may need to press F6 more than once.)
Shift+F6 Move between the Find box, the current task pane, and the current page.
CTRL+TAB Move to the task pane when a menu or toolbar is selected. Note You may need to press CTRL+TAB more than once.
CTRL+SPACEBAR Open the menu of task pane options.
ALT+LEFT ARROW Reverse the sequence of task panes you opened.
ALT+RIGHT ARROW Repeat the sequence of task panes you opened.
ESC Close a menu if one is currently open, or go back to the current page.
TAB Select the next option in the selected task pane.
Shift+TAB Select the previous option in the selected task pane.
UP ARROW Move to the previous optionon a selected submenu; move between options in a group of options.
DOWN ARROW Move to the next optionon a selected submenu; move between options in a group of options.
ENTER Open the selected menu, or perform the action assigned to the selected button.
Shift+F10 Open a shortcut menu on a page; open a drop-down menu for the selected task pane item.
HOME Select the first command on the selected menu or submenu.
END Select the last option on the selected menu or submenu.
CTRL+HOME Move to the top of the selected task pane list.
CTRL+END Move to the bottom of the selected task pane list.
Selecting options in dailog boxes
ALT+F6 Move to the current page from an open dialog box. Note Not all dialog boxes support this behavior.
TAB Move to the next option.
Shift+TAB Move to the previous option.
CTRL+TAB Move to the next tab in a dialog box.
CTRL+Shift+TAB Move to the previous tab in a dialog box.
Arrow keys Move between options in a list or group of options.
SPACEBAR Perform the action assigned to the selected button, or select or clear the selected check box.
First letter of an option in a drop-down list Open a closed listand move to a specific option in the list.
ALT+ the letter underlined in an optn Select an option, or select or clear a check box.
ALT+DOWN ARROW Open the selected drop-down list.
ESC Close the selected drop-down list or cancel a command, and then close the dialog box.
ENTER Carry out the selected command.
ALT+1 Go to the previous folder.
ALT+2 Open the folder one level up from the selected folder.
ALT+4 Delete the selected folder or file.
ALT+5 Create a new subfolder in the open folder.
ALT+6 Switch between the Thumbnails, Tiles, Icons, List,Details, Properties, and Preview views.
Shift+F10 Display a shortcut menu for the selected folder or file.
TAB Move between options or areas in a dialog box.
F4 Open the Look in or Save in list.
F5 Update the folder and file list in the Open File, Open Folder,or Save As dialog box.
Using edit boxes within dailog boxes
HOME Move to the beginning of the entry.
END Move to the end of the entry.
LEFT ARROW Move one character to the left.
RIGHT ARROW Move one character to the right.
CTRL+LEFT ARROW Move one word to the left.
CTRL+RIGHT ARROW Move one word to the right.
Shift+LEFT ARROW Select or cancel the selection one character to the left.
Shift+RIGHT ARROW Select or cancel the selection one character to the right.
CTRL+Shift+LEFT ARROW Select or cancel the selection one word to the left.
CTRL+Shift+RIGHT ARROW Select or cancel the selection one word to the right.
Shift+HOME Select from the insertion point to the beginning of the entry.
Shift+END Select from the insertion point to the end of the entry.
Using the OneNote Help task pane
F1 Display the OneNote Help task pane.
F6 Move between the OneNote Help task pane, the Find box, and the current page.
TAB Select the next item in the OneNote Help task pane.
Shift+TAB Select the previous item in the OneNote Help task pane.
ENTER Perform the action for the selected item.
DOWN ARROW In the table of contents and search results, select the next item.
UP ARROW In the table of contents and search results, select the previous item.
RIGHT ARROW In the table of contents, expand the selected item.
LEFT ARROW In the table of contents, collapse the selected item.
ALT+LEFT ARROW Move back to the previous task pane.
ALT+RIGHT ARROW Move forward to the next task pane.
CTRL+SPACEBAR Open the menu of task pane options.
CTRL+F1 Close or reopen a task pane.
Using the help window
TAB Select the next hyperlink.
Shift+TAB Select the previous hyperlink.
ENTER Perform the action for the selected hyperlink.
ALT+LEFT ARROW Move back to the previous Help topic.
ALT+RIGHT ARROW Move forward to the next Help topic.
CTRL+P Print the current Help topic.
UP ARROW Scroll up, one line at a time, within the current Help topic.
DOWN ARROW Scroll down, one line at a time, within the current Help topic.
PAGE UP Scroll up, one page at a time, within the current Help topic.
PAGE DOWN Scroll down, one page at a time, within the current Help topic.
ALT+U Change whether the Microsoft Office OneNote Help window appears next to (tiled) or on top of (untiled) the OneNote program window.
Shift+F10 Display a menu of commands for the Help window. This requires that the Help window have active focus (click an item in the Microsoft Office OneNote Help window).


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