Microsoft Access 2007 Keyboard Shortcuts
Opening databases
CTRL N Open a new Microsoft Access database
CTRL O Open an existing Microsoft Access database
ALT F4 Exit Microsoft Access
Printing and saving
CTRL+P Print the current or selected object
P or CTRL+P Open the Print dialog box from Print Preview
S Open the Page Setup dialog box from Print Preview
C or ESC Cancel Print Preview or Layout Preview
CTRL S or Shift F12 Save a Microsoft Access database object
F12 Open the Save As dialog box
Using a combo box or list box
F4 or ALT+DOWN ARROW Open a combo box
F9 Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box
DOWN ARROW Move down one line
PAGE DOWN Move down one page in Microsoft Access
UP ARROW Move up one line
PAGE UP Move up one page
TAB Exit the combo box or list box
Finding and replacing text or data
CTRL F Open the Find tab in the Find and Replace dialog box in Microsoft Access (Datasheet view and Form view only)
CTRL+H Open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only)
Shift+F4 Find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only)
Working in Design view
F2 Switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) in a datasheet. When working in a form or report, press ESC to leave Navigation mode.
F4 Switch to the property sheet (Design view in forms and reports in both Access databases and Access projects)
F5 Switch to Form view from form Design view in Microsoft Access
F6 Switch between the upper and lower portions of a window (Design view of queries, and the Advanced Filter/Sort window)
F6 Cycle through the field grid, field properties, Navigation Pane, access keys in the Keyboard Access System, Zoom controls, and the security bar (Design view of tables)
F7 Open the Choose Builder dialog box (Design view window of forms and reports)
F7 Open the Microsoft Access Visual Basic Editor from a selected property in the property sheet for a form or report
Shift+F7 or ALT+F11 Switch from the Visual Basic Editor back to form or report Design view
Editing controls in form and report Design view
CTRL+C Copy the selected control to the Clipboard
CTRL+X Cut the selected control and copy it to the Clipboard
CTRL+V Paste the contents of the Clipboard in the upper-left corner of the selected section
RIGHT ARROW or CTRL+RIGHT ARROW Move the selected control to the right (except controls that are part of a layout)
LEFT ARROW or CTRL LEFT ARROW Move the selected Microsoft Access control to the left (except controls that are part of a layout)
UP ARROW or CTRL+UP ARROW Move the selected control up
DOWN ARROW or CTRL+DOWN ARROW Move the selected control down
Shift+DOWN ARROW Increase the height of the selected control
Shift+RIGHT ARROW Increase the width of the selected control Note If used with controls that are in a layout, the entire layout is resized
Shift+UP ARROW Reduce the height of the selected control
Shift+LEFT ARROW Reduce the width of the selected control Note If used with controls that are in a layout, the entire layout is resized
Window operations
F11 Toggle the Microsoft Access Navigation Pane
CTRL+F6 Cycle between open windows
ENTER Restore the selected minimized window when all windows are minimized
CTRL+F8 Turn on Resize mode for the active window when it is not maximized; press the arrow keys to resize the window
ALT SPACEBAR Display the Microsoft Access Control menu
Shift F10 Display the Microsoft Access shortcut menu
CTRL+W or CTRL+F4 Close the active window
ALT+F11 Switch between the Visual Basic Editor and the previous active window
Working with Wizards
TAB Toggle the focus forward between controls in the wizard
ALT N Move to the next page of the Microsoft Access wizard
ALT+B Move to the previous page of the wizard
ALT+F Complete the wizard
Miscellaneous
F2 Display the complete hyperlink address for a selected hyperlink
F7 Check spelling in Microsoft Access
Shift+F2 Open the Zoom box to conveniently enter expressions and other text in small input areas
ALT+ENTER Display a property sheet in Design view
ALT F4 Exit Microsoft Access or close a dialog box
CTRL+F2 Invoke a Builder
CTRL+RIGHT ARROW or CRTL+COMMA (,) Toggle forward between views when in a table, query, form, report, page, PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view.
CTRL+LEFT ARROW or CRTL+PERIOD (.) Toggle back between views when in a table, query, form, report, page, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view. Note CTRL+PERIOD (.) does not work under all conditions with all objects.
Editing and navigating the Object list
F2 Rename a selected object in Microsoft Access
DOWN ARROW Move down one line
PAGE DOWN Move down one window
END Move to the last object
UP ARROW Move up one line
PAGE UP Move up one window
HOME Move to the first object in Microsoft Access
Navigating and opening objects
ENTER Open the selected table or query in Microsoft Access Datasheet view
ENTER Open the selected form or report
ENTER Run the selected macro in Microsoft Access
CTRL+ENTER Open the selected table, query, form, report, data access page, macro, or module in Design view
CTRL+G Display the Immediate window in the Visual Basic Editor
Work with menus
Shift F10 Show the Microsoft Access shortcut menu
ALT or F10 Show the access keys
ALT+SPACEBAR Show the program icon menu (on the program title bar)
DOWN ARROW or UP ARROW With the menu or submenu visible, select the next or previous command
LEFT ARROW or RIGHT ARROW Select the menu to the left or right; or, when a submenu is visible, to switch between the main menu and the submenu
HOME or END Select the first or last command on the Microsoft Access menu or submenu
ALT Close the visible menu and submenu at the same time
ESC Close the visible menu; or, with a submenu visible, to close the submenu only
Using a program window
ALT+TAB Switch to the next program
ALT+Shift+TAB Switch to the previous program
CTRL+ESC Show the Windows Start menu
CTRL+W Close the active database window
CTRL+F6 Switch to the next database window
CTRL+Shift+F6 Switch to the previous database window
ENTER Restore the selected minimized window when all windows are minimized
Using a dialog box
CTRL TAB Switch to the next tab in a Microsoft Access dialog box
CTRL+Shift+TAB Switch to the previous tab in a dialog box
TAB Move to the next option or option group
Shift+TAB Move to the previous option or option group
Arrow keys Move between options in the selected drop-down list box, or to move between some options in a group of options
SPACEBAR Perform the action assigned to the selected button; select or clear the check box
Letter key for the first letter in the option name you want (when a drop-down list box is selected) Move to the option by the first letter in the option name in a drop-down list box
ALT+letter key Select the option, or to select or clear the check box by the letter underlined in the option name
ALT DOWN ARROW Open the selected Microsoft Access drop-down list box
ESC Close the selected drop-down list box
ENTER Perform the action assigned to the default button in the dialog box
ESC Cancel the command and close the dialog box
ALT F4 Close a Microsoft Access dialog box
Editing in a text box
HOME Move to the beginning of the entry
END Move to the end of the entry
LEFT ARROW or RIGHT ARROW Move one character to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT ARROW Move one word to the left or right
Shift+HOME Select from the insertion point to the beginning of the entry
Shift+END Select from the insertion point to the end of the entry
Shift+LEFT ARROW Change the size of the selection by one character to the left
Shift+RIGHT ARROW Change the size of the selection by one character to the right
CTRL+Shift+LEFT ARROW Change the size of the selection by one word to the left
CTRL+Shift+RIGHT ARROW Change the size of the selection by one word to the right
Work with the Open, File New Database, and Save As dialog boxes
ALT+1 Go to the previous folder ()
ALT+2 Open the folder up one level from the open folder (Up One Level button )
DEL Delete the selected folder or file (Delete button )
ALT+4 Create a new subfolder in the open folder (Create New Folder button )
ALT+5 Switch between Thumbnails, Tiles, Icons, List, Details, Properties, and Preview views
ALT+L Show the Tools menu (Tools button)
Using a property sheet with a form or report
F4 Toggle the property sheet tab in Microsoft Access
DOWN ARROW or UP ARROW Move among choices in the control drop-down list one item at a time
PAGE DOWN or PAGE UP Move among choices in the control drop-down list five items at a time
TAB Move to the property sheet tabs from the control drop-down list
LEFT ARROW or RIGHT ARROW Move among the property sheet tabs with a tab selected, but no property selected
TAB With a property already selected, move down one property on a tab
Shift+TAB With a property selected, move up one property on a tab; or if already at the top, move to the control drop-down list
CTRL TAB Toggle forward between tabs when a property is selected in Microsoft Access
CTRL+Shift+TAB Toggle backward between tabs when a property is selected
Using a property sheet with a table or query
F4 Toggle the property sheet tab in Microsoft Access
LEFT ARROW or RIGHT ARROW With a tab selected, but no property selected, move among the property sheet tabs
CTRL+TAB Move to the property sheet tabs when a property is selected
TAB Move to the first property of a tab when no property is selected
TAB Move down one property on a tab in Microsoft Access
Shift+TAB Move up one property on a tab; or if already at the top, select the tab itself
CTRL+TAB Toggle forward between tabs when a property is selected
CTRL+Shift+TAB Toggle backward between tabs when a property is selected
Work with the Field List pane
ALT F8 Toggle the Field List pane in Microsoft Access
ENTER Add the selected field to the form or report detail section
UP ARROW or DOWN ARROW Move up or down the Field List pane
Shift+TAB Move to the upper Field List pane from the lower pane
TAB Move to the lower Field List pane from the upper pane
Keyboard shortcuts for using the Help window
TAB Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
Shift+TAB Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article
ENTER Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
ALT+LEFT ARROW Move back to the previous Help topic
ALT RIGHT ARROW Move forward to the next Help topic in Microsoft Access
CTRL+P Open the Print dialog box
UP ARROW AND DOWN ARROW Scroll small amounts up and down, respectively, within the currently-displayed Help topic.
PAGE UP AND PAGE DOWN Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.
Shift F10 Display a menu of commands for the Help window; requires that the Microsoft Access Help window have active focus (click an item in the Help window).
Send e-mail messages
ALT F E Send the active Microsoft Access database object (the object selected in the Navigation Pane) as an e-mail message
CTRL+Shift+B Open the Address Book from within Outlook
ALT+K or CTRL+K Check the names in the To, Cc, and Bcc boxes against the Address Book
TAB Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active
Shift+TAB Select the previous field or button in the e-mail header
Selecting text in a field
Shift+RIGHT ARROW Change the size of the selection by one character to the right
CTRL+Shift+RIGHT ARROW Change the size of the selection by one word to the right
Shift+LEFT ARROW Change the size of the selection by one character to the left
CTRL+Shift+LEFT ARROW Change the size of the selection by one word to the left
Selecting a field or record
TAB Select the next field in Microsoft Access
F2 Switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) in a datasheet. When using a form or report, press ESC to leave Navigation mode.
Shift+SPACEBAR Switch between selecting the current record and the first field of the current record, in Navigation mode
Shift UP ARROW Extend selection to the previous record, if the current record is selected in Microsoft Access
Shift+DOWN ARROW Extend selection to the next record, if the current record is selected
CTRL+A or CTRL+Shift+SPACEBAR Select all records
Extending a selection
F8 Turn on Extend mode (in Datasheet view, Extended Selection appears in the lower-right corner of the window); pressing F8 repeatedly extends the selection to the word, the field, the record, and all records
LEFT ARROW or RIGHT ARROW Extend a selection to adjacent fields in the same row in Datasheet view
UP ARROW or DOWN ARROW Extend a selection to adjacent rows in Datasheet view
Shift+F8 Undo the previous extension
ESC Cancel Extend mode in Microsoft Access
Selecting and moving a column in Datasheet view
CTRL SPACEBAR Select the current column or cancel the column selection, in Microsoft Access Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) only
Shift+RIGHT ARROW Select the column to the right, if the current column is selected
Shift+LEFT ARROW Select the column to the left, if the current column is selected
CTRL+Shift+F8 Turn on Move mode (Move mode: The mode in which you can move column(s) in Datasheet view by using the left and right arrow keys.); then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left
Moving the insertion point in a field
RIGHT ARROW Move the insertion point one character to the right
CTRL+RIGHT ARROW Move the insertion point one word to the right
LEFT ARROW Move the insertion point one character to the left
CTRL+LEFT ARROW Move the insertion point one word to the left
END Move the insertion point to the end of the field, in single-line fields; or to move it to the end of the line in multi-line fields
CTRL+END Move the insertion point to the end of the field, in multiple-line fields
HOME Move the insertion point to the beginning of the field, in single-line fields; or to move it to the beginning of the line in multi-line fields
CTRL+HOME Move the insertion point to the beginning of the field, in multiple-line fields
Copying, moving, or deleting text
CTRL C Copy the selection to the Clipboard in Microsoft Access
CTRL+X Cut the selection and copy it to the Clipboard
CTRL+V Paste the contents of the Clipboard at the insertion point
BACKSPACE Delete the selection or the character to the left of the insertion point
DELETE Delete the selection or the character to the right of the insertion point
CTRL DELETE Delete all characters to the right of the insertion point in Microsoft Access
Undoing changes
CTRL+Z or ALT+BACKSPACE Undo typing
ESC Undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first in the current field and then in the current record
Entering data in Datasheet or Form view
CTRL+SEMICOLON (;) Insert the current date
CTRL+Shift+COLON (:) Insert the current time
CTRL+ALT+SPACEBAR Insert the default value for a field
CTRL APOSTROPHE (') Insert the value from the same field in the previous record in Microsoft Access
CTRL+PLUS SIGN (+) Add a new record
CTRL MINUS SIGN (-) In a Microsoft Access datasheet, delete the current record
Shift+ENTER Save changes to the current record
SPACEBAR Switch between the values in a check box or option button
CTRL+ENTER Insert a new line
Refreshing fields with current data
F9 Recalculate the fields in the Microsoft Access window
Shift+F9 Requery the underlying tables; in a subform, this requeries the underlying table for the subform only
F9 Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box
Navigate in Design view
F2 Switch between Edit mode (with insertion point displayed) and Navigation mode
F4 Toggle the property sheet in Microsoft Access
F5 Switch to Form view from Microsoft Access form Design view
F6 Switch between the upper and lower portions of a window (Design view of macros, queries, and the Advanced Filter/Sort window) Use F6 when the TAB key does not take you to the section of the screen you want.
F6 Toggle forward between the design pane, properties, Navigation Pane, access keys, and Zoom controls (Design view of tables, forms, and reports)
F7 Open the Microsoft Access Visual Basic Editor from a selected property in the property sheet for a form or report
ALT+F8 Invokes the Field List pane in a form, report, or data access page. If the Field List pane is already open, focus moves to the Field List pane.
Shift+F7 When you have a code module open, switch from the Visual Basic Editor to form or report Design view
Shift+F7 Switch from a control's property sheet in form or report Design view to the design surface without changing the control focus
ALT+ENTER Display a property sheet
CTRL+C Copy the selected control to the Clipboard
CTRL+X Cut the selected control and copy it to the Clipboard
CTRL+V Paste the contents of the Clipboard in the upper-left corner of the selected section
RIGHT ARROW Move the selected control to the right by a pixel along the page's grid
LEFT ARROW Move the selected control to the left by a pixel along the page's grid
UP ARROW Move the selected control up by a pixel along the page's grid Note For controls in a stacked layout, this switches the position of the selected control with the control directly above it, unless it is already the uppermost control in the layout.
DOWN ARROW Move the selected Microsoft Access control down by a pixel along the page's grid Note For controls in a stacked layout, this switches the position of the selected control with the control directly below it, unless it is already the lowermost control in the layout.
CTRL+RIGHT ARROW Move the selected control to the right by a pixel (irrespective of the page's grid)
CTRL+LEFT ARROW Move the selected control to the left by a pixel (irrespective of the page's grid)
CTRL+UP ARROW Move the selected control up by a pixel (irrespective of the page's grid) Note For controls in a stacked layout, this switches the position of the selected control with the control directly above it, unless it is already the uppermost control in the layout.
CTRL+DOWN ARROW Move the selected control down by a pixel (irrespective of the page's grid) Note For controls in a stacked layout, this switches the position of the selected control with the control directly below it, unless it is already the lowermost control in the layout.
Shift+RIGHT ARROW Increase the width of the selected control (to the right) by a pixel Note For controls in a stacked layout, this increases the width of the whole layout.
Shift LEFT ARROW Decrease the width of the selected Microsoft Access control (to the left) by a pixel Note For controls in a stacked layout, this decreases the width of the whole layout.
Shift+UP ARROW Decrease the height of the selected control (from the bottom) by a pixel
Shift+DOWN ARROW Increase the height of the selected control (from the bottom) by a pixel
Going to a specific record
F5 Move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER
Navigating between fields and records
TAB or RIGHT ARROW Move to the next field in Microsoft Access
END Move to the last field in the current record, in Navigation mode
Shift+TAB, or LEFT ARROW Move to the previous field
HOME Move to the first field in the current record, in Navigation mode
DOWN ARROW Move to the current field in the next record
CTRL+DOWN ARROW Move to the current field in the last record, in Navigation mode
CTRL+END Move to the last field in the last record, in Navigation mode
UP ARROW Move to the current field in the previous record in Microsoft Access
CTRL+UP ARROW Move to the current field in the first record, in Navigation mode
CTRL+HOME Move to the first field in the first record, in Navigation mode
Navigating to another screen of data
PAGE DOWN Move down one screen in Microsoft Access
PAGE UP Move up one screen
CTRL+PAGE DOWN Move right one screen
CTRL+PAGE UP Move left one screen
Expanding and collapsing subdatasheet
CTRL Shift DOWN ARROW Move from the Microsoft Access datasheet to expand the record's subdatasheet
CTRL+Shift+UP ARROW Collapse the subdatasheet
Navigating between the datasheet and subdatasheet
TAB Enter the subdatasheet from the last field of the previous record in the Microsoft Access datasheet
Shift+TAB Enter the subdatasheet from the first field of the following record in the datasheet
CTRL+TAB Exit the subdatasheet and move to the first field of the next record in the datasheet
CTRL+Shift+TAB Exit the subdatasheet and move to the last field of the previous record in the datasheet
TAB From the last field in the subdatasheet to enter the next field in the Microsoft Access datasheet
DOWN ARROW From the datasheet to bypass the subdatasheet and move to the next record in the datasheet
UP ARROW From the datasheet to bypass the subdatasheet and move to the previous record in the datasheet
Form view -Navigating between fields and records
TAB Move to the next field in Microsoft Access
Shift+TAB Move to the previous field
END Move to the last control on the form and remain in the current record, in Navigation mode
CTRL+END Move to the last control on the form and set focus in the last record, in Navigation mode
HOME Move to the first control on the form and remain in the current record, in Navigation mode
CTRL+HOME Move to the first control on the form and set focus in the first record, in Navigation mode
CTRL PAGE DOWN Move to the current field in the next record in Microsoft Access
CTRL+PAGE UP Move to the current field in the previous record
Navigating in forms with more than one page
PAGE DOWN Move down one page; at the end of the record, moves to the equivalent page on the next record in Microsoft Access
PAGE UP Move up one page; at the end of the record, moves to the equivalent page on the previous record
Navigating between the main form and subform
TAB Enter the subform from the preceding field in the main form in Microsoft Access
Shift+TAB Enter the subform from the following field in the main form
CTRL TAB Exit the subform and move to the next field in the master form or next record in Microsoft Access
CTRL+Shift+TAB Exit the subform and move to the previous field in the main form or previous record
Navigate in Print Preview and Layout Preview
P (for forms and reports) or CTRL+P (for datasheets, forms, and reports) Open the Print dialog box
S Open the Page Setup dialog box (forms and reports only)
Z Zoom in or out on a part of the page
C or ESC Cancel Print Preview or Layout Preview in Microsoft Access
DOWN ARROW Scroll down in small increments
PAGE DOWN Scroll down one full screen
CTRL+DOWN ARROW Move to the bottom of the page
UP ARROW Scroll up in small increments
PAGE UP Scroll up one full screen
CTRL+UP ARROW Move to the top of the page
RIGHT ARROW Scroll to the right in small increments in Microsoft Access
END Move to the right edge of the page
CTRL+END Move to the lower-right corner of the page
LEFT ARROW Scroll to the left in small increments
HOME Move to the left edge of the page
CTRL+HOME Move to the upper-left corner of the page
Navigate in the Database Diagram window in an Access project
ESC Move from a table cell to the table's title bar
ENTER Move from a table's title bar to the last cell you edited
TAB Move from table title bar to table title bar, or from cell to cell inside a table
ALT + DOWN ARROW Expand a list inside a table
DOWN ARROW Scroll through the items in a drop-down list from top to bottom
UP ARROW Move to the previous item in a list
ENTER Select an item in a list and move to the next cell
SPACEBAR Change the setting in a check box
HOME Go to the first cell in the row, or to the beginning of the current cell
END Go to the last cell in the row, or to the end of the current cell
PAGE DOWN Scroll to the next page inside a table, or to the next page of the diagram
PAGE UP Scroll to the previous page inside a table, or to the previous page of the diagram
Navigate in Query Desgner Diagram Pane
TAB, or Shift+TAB Move among tables, views, and functions, (and to join lines, if available)
Arrow keys Move between columns in a table, view, or function in Microsoft Access
SPACEBAR or PLUS key Choose the selected data column for output
SPACEBAR or MINUS key Remove the selected data column from the query output
DELETE Remove the selected table, view, or function, or join line from the query
Press Navigate in Query Desgner Grid Pane
Arrow keys or TAB or Shift+TAB Move among cells
CTRL+DOWN ARROW Move to the last row in the current column
CTRL+UP ARROW Move to the first row in the current column
CTRL+HOME Move to the top left cell in the visible portion of grid
CTRL+END Move to the bottom right cell
UP ARROW or DOWN ARROW Move in a drop-down list
CTRL SPACEBAR Select an entire grid column in Microsoft Access Query Designer grid pane
F2 Toggle between edit mode and cell selection mode
CTRL+C Copy selected text in cell to the Clipboard (in edit mode)
CTRL+X Cut selected text in cell and place it on the Clipboard (in edit mode)
CTRL+V Paste text from the Clipboard (in edit mode)
INS Toggle between insert and overstrike mode while editing in a cell
SPACEBAR Toggle the check box in the Output column Note If multiple items are selected, pressing this key affects all selected items.
DELETE Clear the selected contents of a cell
DELETE Remove row containing selected data column from the query Note If multiple items are selected, pressing this key affects all selected items.
DELETE Clear all values for a selected grid column
INS ( after you select grid row) Insert row between existing rows
INS ( after you select any Or ... column) Add an Or ... column
Keys for selecting elements in PivotTable view
The TAB key Move the selection from left to right, and then down in Microsoft Access PivotTable view
ENTER Move the selection from top to bottom, and then to the right
Shift+TAB Select the cell to the left. If the current cell is the leftmost cell, SHFT+TAB selects the last cell in the previous row.
Shift+ENTER Select the cell above the current cell. If the current cell is the topmost cell, SHFT+ENTER selects the last cell in the previous column.
CTRL+ENTER Select the detail cells for the next item in the row area
Shift+CTRL+ENTER Select the detail cells for the previous item in the row area
Arrow keys Move the selection in the direction of the arrow key. If a row or column field is selected, press DOWN ARROW to move to the first item of data in the field, and then press an arrow key to move to the next or previous item or back to the field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area.
Shift+arrow keys Extend or reduce the selection in the direction of the arrow key
CTRL+arrow keys Move the selection to the last cell in the direction of the arrow key
Shift+ALT+arrow keys Move the selected item in the direction of the arrow key
HOME Select the leftmost cell of the current row
END Select the rightmost cell of the current row
CTRL+HOME Select the leftmost cell of the first row
CTRL+END Select the last cell of the last row
Shift+CTRL+HOME Extend selection to the leftmost cell of the first row
Shift+CTRL+END Extend selection to the last cell of the last row
CTRL+SPACEBAR Select the field for the currently selected item of data, total, or detail
Shift+SPACEBAR Select the entire row containing the currently selected cell
CTRL A Select the entire Microsoft Access PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.)
PAGE DOWN Display the next screen
PAGE UP Display the previous screen
Shift+PAGE DOWN Extend the selection down one screen
Shift+PAGE UP Reduce the selection by one screen
ALT+PAGE DOWN Display the next screen to the right
ALT+PAGE UP Display the previous screen to the left
Shift+ALT+PAGE DOWN Extend the selection to the page on the right
Shift+ALT+PAGE UP Extend the selection to the page on the left
Keys for carrying out commands
F1 Display Help topics
Shift F10 Display the shortcut menu for the selected element of the Microsoft Access PivotTable view. Use the shortcut menus to carry out commands in the PivotTable view.
Underlined letter Carry out a command on the shortcut menu
ESC Close the shortcut menu without carrying out a command
ALT+ENTER Display the Properties dialog box
ALT F4 Close the Microsoft Access Properties dialog box
ESC Cancel a refresh operation in progress
CTRL+C Copy the selected data from the PivotTable view to the Clipboard
CTRL+E Export the contents of the PivotTable view to Microsoft Office Excel 2007Office Excel 2007
Keys for displaying, hiding, filtering, or sorting data
CTRL+8 Show or hide the expand indicators ( and boxes) beside items
CTRL+PLUS SIGN (on the numeric keypad) Expand the currently selected item
CTRL MINUS SIGN (on the numeric keypad) Hide the currently selected Microsoft Access item
ALT+DOWN ARROW Open the list for the currently selected field
The TAB key Alternately move to the most recently selected item, the OK button, and the Cancel button in the drop-down list for a field
Arrow keys Move to the next item in the drop-down list for a field
SPACEBAR Select or clear the check box for the current item in the drop-down list for a field
ENTER Close the drop-down list for a field and apply any changes you made
ESC Close the drop-down list for a field without applying your changes
CTRL T Turn the Microsoft Access AutoFilter on or off
CTRL+Shift+A Sort data in the selected field or total in ascending order (A-Z 0-9)
CTRL+Shift+Z Sort data in the selected field or total in descending order (Z-A 9-0)
ALT+Shift+UP ARROW or ALT+Shift+LEFT ARROW Move the selected member up or left
ALT+Shift+DOWN ARROW or ALT+Shift+RIGHT ARROW Move the selected member down or right
Keys for working with the Field List pane
CTRL+L Display the Field List pane, or activate it if it is already displayed
Arrow keys Move to the next Microsoft Access item in the Field List pane
Shift+UP ARROW Move to the previous item and include it in the selection
Shift+DOWN ARROW Move to the next item and include it in the selection
CTRL UP ARROW Move to the previous Microsoft Access item, but don't include the item in the selection
CTRL+DOWN ARROW Move to the next item, but don't include the item in the selection
CTRL+SPACEBAR Remove the item from the selection, if the item that has focus is included in the selection, and vice versa
PLUS SIGN (numeric keypad) Expand the current item in the Field List pane to display its contents. Or expand Totals to display the available total fields.
MINUS SIGN (numeric keypad) Collapse the current item in the Field List pane to hide its contents. Or collapse Totals to hide the available total fields.
The TAB key Alternately move to the most recently selected item, the Add to button, and the list next to the Add to button in the Field List pane
ALT+DOWN ARROW Open the drop-down list next to the Add to button in the Field List pane. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.
ENTER Add the highlighted field in the Field List pane to the area in the PivotTable view that is displayed in the Add to list
ALT F4 Close the Field List pane in Microsoft Access
Keys for adding fields and totals
CTRL Shift S Add a new total field for the selected field in the Microsoft Access PivotTable view by using the Sum summary function
CTRL+Shift+C Add a new total field for the selected field in the PivotTable view by using the Count summary function
CTRL+Shift+M Add a new total field for the selected field in the PivotTable view by using the Min summary function
CTRL+Shift+X Add a new total field for the selected field in the PivotTable view by using the Max summary function
CTRL+Shift+E Add a new total field for the selected field in the PivotTable view by using the Average summary function
CTRL Shift D Add a new total field for the selected field in the Microsoft Access PivotTable view by using the Standard Deviation summary function
CTRL+Shift+T Add a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function
CTRL+Shift+V Add a new total field for the selected field in the PivotTable view by using the Variance summary function
CTRL Shift R Add a new total field for the selected field in the PivotTable view by using the Variance Population summary function in Microsoft Access
CTRL+Shift+B Turn subtotals and grand totals on or off for the selected field in the PivotTable view
CTRL+F Add a calculated detail field
Keys for changing the layout
CTRL+1 Move the selected field in the PivotTable view to the row area
CTRL+2 Move the selected field in the PivotTable view to the column area
CTRL 3 Move the selected field in the Microsoft Access PivotTable view to the filter area
CTRL+4 Move the selected field in the PivotTable view to the detail area
CTRL+LEFT ARROW Move the selected row or column field in the PivotTable view to a higher level
CTRL RIGHT ARROW Move the selected row or column field in the Microsoft Access PivotTable view to a lower level
Keys for formatting elements in PivotTable view
CTRL+Shift+~ (tilde) Apply the general number format to values in the selected total or detail field
CTRL+Shift+$ Apply the currency format, with two decimal places and negative numbers in parentheses, to values in the selected total or detail field
CTRL Shift % Apply the percentage format, with no decimal places, to values in the selected total or detail field in Microsoft Access PivotTable view
CTRL+Shift+^ Apply the exponential number format, with two decimal places, to values in the selected total or detail field
CTRL+Shift+# Apply the date format, with the day, month, and year, to values in the selected total or detail field
CTRL+Shift+@ Apply the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field
CTRL+Shift+! Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field
CTRL B Make text bold in the selected field of the Microsoft Access PivotTable view
CTRL+U Make text underlined in the selected field of the PivotTable view
CTRL+I Make text italic in the selected field of the PivotTable view
Pivot chart view - Keys for selecting items in a chart
RIGHT ARROW Select the next item in the Microsoft Access chart
LEFT ARROW Select the previous item in the chart
DOWN ARROW Select the next group of items
UP ARROW Select the previous group of items
Pivot chart view - Keys for working with properties and options
ALT+ENTER Display the Properties dialog box
ALT F4 Close the Microsoft Access Properties dialog box
The TAB key When the Properties dialog box is active, select the next item on the active tab
RIGHT ARROW When a tab in the Properties dialog box is active, select the next tab
LEFT ARROW When a tab in the Properties dialog box is active, select the previous tab
DOWN ARROW Display a list or palette when a button that contains a list or palette is selected
Shift F10 Display the Microsoft Access shortcut menu
Underlined letter Carry out a command on the shortcut menu
ESC Close the shortcut menu without carrying out a command
Pivot chart view - Keys for working with fields
ALT DOWN ARROW Open the list for the currently selected field in Microsoft Access Pivot chart view
The TAB key In the drop-down list for a field, alternately move to the most recently selected item, the OK button, and the Cancel button
Arrow keys In the drop-down list for a field, move to the next item
SPACEBAR In the drop-down list for a field, select or clear the check box for the current item
ENTER Close the drop-down list for a field and apply any changes you made
ESC Close the drop-down list for a field without applying your changes
Pivot chart view - Keys for working with the Field List pane
CTRL+L Display the Field List pane, or activate it if it is already displayed
Arrow keys Move to the next item in the Field List pane
Shift+UP ARROW Move to the previous item and include it in the selection
Shift+DOWN ARROW Move to the next item and include it in the selection
CTRL+UP ARROW Move to the previous item, but don't include the item in the selection
CTRL+DOWN ARROW Move to the next item, but don't include the item in the selection
CTRL+SPACEBAR Remove the item from the selection if the item that has focus is included in the selection, and vice versa
PLUS SIGN (numeric keypad) Expand the current item in the Field List pane to display its contents, or expand Totals to display the available total fields
MINUS SIGN (numeric keypad) Collapse the current item in the Field List pane to hide its contents, or collapse Totals to hide the available total fields.
The TAB key In the Field List pane, alternately move to the most recently selected item, the Add to button, and the list next to the Add to button
ALT+DOWN ARROW Open the drop-down list next to the Add to button in the Field List pane. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.
ENTER Add the highlighted field in the Field List pane to the drop area that is displayed in the Add to list
ALT F4 Close the Field List pane in Microsoft Access
In the Help window
F1 Open the Help window in Microsoft Access
ALT+F4 Close the Help window
ALT+TAB Switch between the Help window and the active program.
ALT+HOME Go back to Program Name Home.
TAB Select the next item in the Help window in Microsoft Access .
Shift+TAB Select the previous item in the Help window.
ENTER Perform the action for the selected item.
TAB or Shift+TAB In the Browse Program Name Help section of the Help window, select the next or previous item, respectively.
ENTER In the Browse Program Name Help section of the Help window, expand or collapse the selected item, respectively.
TAB Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.
Shift TAB Select the previous hidden text or hyperlink in Microsoft Access .
ENTER Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.
ALT+LEFT ARROW or BACKSPACE Move back to the previous Help topic (Back button).
ALT+RIGHT ARROW Move forward to the next Help topic (Forward button).
UP ARROW, DOWN ARROW Scroll small amounts up or down, respectively, within the currently displayed Help topic.
PAGE UP, PAGE DOWN Scroll larger amounts up or down, respectively, within the currently displayed Help topic.
Shift+F10 Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).
ESC Stop the last action (Stop button).
F5 Refresh the window (Refresh button) in Microsoft Access
CTRL+P Print the current Help topic. Note If the cursor is not in the current Help topic, press F6 and then press CTRL+P.
F6, and then press ENTER to open the list of choices Change the connection state.
F6 Switch among areas in the Help window; for example, switch between the toolbar and the Search list.
UP ARROW, DOWN ARROW In a Table of Contents in tree view, select the next or previous item, respectively.
LEFT ARROW, RIGHT ARROW In a Table of Contents in tree view, expand or collapse the selected item, respectively.
Office basics - Display and use windows
ALT+TAB Switch to the next window.
ALT+Shift+TAB Switch to the previous window.
CTRL+W or CTRL+F4 Close the active window.
F6 Move to a task pane from another pane in the program window (clockwise direction). You might need to press F6 more than once. Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar or Microsoft Office Fluent Ribbon and then pressing CTRL+TAB to move to the task pane.
CTRL+F6 When more than one window is open, switch to the next window.
CTRL+Shift+F6 Switch to the previous window.
CTRL F8 When a document window is not maximized in Microsoft Access , perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window, and, when finished, press ENTER.
CTRL+F9 Minimize a window to an icon (works for only some Microsoft Office programs).
CTRL+F10 Maximize or restore a selected window.
PRINT SCREEN Copy a picture of the screen to the Clipboard.
ALT+PRINT SCREEN Copy a picture of the selected window to the Clipboard.
Office basics - Move around in text or cells
LEFT ARROW Move one character to the left.
RIGHT ARROW Move one character to the right.
UP ARROW Move one line up.
DOWN ARROW Move one line down.
CTRL+LEFT ARROW Move one word to the left.
CTRL+RIGHT ARROW Move one word to the right.
END Move to the end of a line.
HOME Move to the beginning of a line.
CTRL+UP ARROW Move up one paragraph.
CTRL+DOWN ARROW Move down one paragraph.
CTRL+END Move to the end of a text box.
CTRL+HOME Move to the beginning of a text box.
CTRL ENTER Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.
Shift+F4 Repeat the last Find action.
Office basics - Move around in and work in tables
TAB Move to the next cell in Microsoft Access .
Shift+TAB Move to the preceding cell.
DOWN ARROW Move to the next row.
UP ARROW Move to the preceding row.
CTRL+TAB Insert a tab in a cell.
ENTER Start a new paragraph.
TAB at the end of the last row Add a new row at the bottom of the table.
Office basics - Access and use task panes
F6 Move to a task pane from another pane in the program window. (You might need to press F6 more than once.) Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar and then pressing CTRL+TAB to move to the task pane.
CTRL+TAB When a menu or toolbar is active, move to a task pane. (You might need to press CTRL+TAB more than once.)
TAB or Shift+TAB When a task pane is active, select the next or previous option in the task pane.
CTRL+DOWN ARROW Display the full set of commands on the task pane menu.
DOWN ARROW or UP ARROW Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.
SPACEBAR or ENTER Open the selected menu, or perform the action assigned to the selected button.
Shift+F10 Open a shortcut menu; open a drop-down menu for the selected gallery item.
HOME or END When a menu or submenu is visible, select the first or last command on the menu or submenu in Microsoft Access .
PAGE UP or PAGE DOWN Scroll up or down in the selected gallery list.
CTRL+HOME or CTRL+END Move to the top or bottom of the selected gallery list.
Office basics - Access and use smart tags
ALT+Shift+F10 Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
DOWN ARROW Select the next item on a smart tag menu.
UP ARROW Select the previous item on a smart tag menu.
ENTER Perform the action for the selected item on a smart tag menu.
ESC Close the smart tag menu or message.
Office basics - Use dialog boxes
TAB Move to the next option or option group.
Shift+TAB Move to the previous option or option group.
CTRL+TAB Switch to the next tab in a dialog box.
CTRL+Shift+TAB Switch to the previous tab in a dialog box.
Arrow keys Move between options in an open drop-down list, or between options in a group of options.
SPACEBAR Perform the action assigned to the selected button; select or clear the selected check box.
First letter of an option in a drop-down list Open the list if it is closed and move to that option in the list.
ALT+ the letter underlined in an optn Select an option; select or clear a check box.
ALT+DOWN ARROW Open a selected drop-down list.
ESC Close a selected drop-down list; cancel a command and close a dialog box.
ENTER Perform the action assigned to a default button in a dialog box.
Office basics - Use edit boxes within dialog boxes
HOME Move to the beginning of the entry.
END Move to the end of the entry.
LEFT ARROW or RIGHT ARROW Move one character to the left or right.
CTRL+LEFT ARROW Move one word to the left.
CTRL+RIGHT ARROW Move one word to the right.
Shift+LEFT ARROW Select or cancel selection one character to the left.
Shift+RIGHT ARROW Select or cancel selection one character to the right.
CTRL+Shift+LEFT ARROW Select or cancel selection one word to the left.
CTRL+Shift+RIGHT ARROW Select or cancel selection one word to the right.
Shift+HOME Select from the insertion point to the beginning of the entry.
Shift+END Select from the insertion point to the end of the entry.
Office basics - Use the Open and Save As dialog boxes
ALT+1 Go to the previous folder.
ALT+2 Up One Level button: open the folder up one level above the open folder.
ALT+3 Search the Web button: close the dialog box and open your Web search page
ALT+3 Delete button: delete the selected folder or file.
ALT+4 Create New Folder button: create a new folder.
ALT+5 Views button: switch among available folder views.
ALT+L Tools button: show the Tools menu.
Shift+F10 Display a shortcut menu for a selected item such as a folder or file.
TAB Move between options or areas in the dialog box.
F4 or ALT+I Open the Look in list.
F5 Refresh the file list.
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