| CTRL+N |
To open a new database |
| CTRL O |
To open an existing database in Microsoft Access |
| ALT+F4 |
To quit Microsoft Access |
| CTRL+P |
To print the current or selected object |
| P or CTRL+P |
To open the Print dialog box |
| S |
To open the Page Setup dialog box |
| C or ESC |
To cancel Print Preview or Layout Preview in Microsoft Access |
| CTRL+S or Shift+F12 or ALT+Shift+F2 |
To save a database object |
| F12 or ALT+F2 |
To open the Save As dialog box |
| F4 or ALT+DOWN ARROW |
To open a combo box |
| F9 |
To refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box |
| DOWN ARROW |
To move down one line |
| PAGE DOWN |
To move down one page |
| UP ARROW |
To move up one line |
| PAGE UP |
To move up one page |
| TAB |
To exit the combo box or list box |
| CTRL F |
To open the Find tab in the Find and Replace dialog box in Microsoft Access (Datasheet view and Form view only) |
| CTRL+H |
To open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only) |
| Shift+F4 |
To find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only) |
| F2 |
To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) |
| F4 |
To switch to the property sheet (Design view in forms and reports in databases and Access projects) |
| F5 |
To switch to Form view from form Design view in Microsoft Access |
| F6 |
To switch between the upper and lower portions of a window (Design view of tables, macros, and queries and the Advanced Filter/Sort window only) |
| F7 |
To switch to the Code Builder from form or report Design view (Design view window or property sheet) |
| Shift+F7 |
To switch from the Visual Basic Editor to form or report Design view |
| ALT V P |
To open property sheet for a selected object in Microsoft Access |
| Shift+ENTER |
To add a control to a section |
| CTRL+C |
To copy the selected control to the Clipboard |
| CTRL+X |
To cut the selected control and copy it to the Clipboard |
| CTRL V |
To paste the contents of the Clipboard in the upper-left corner of the selected section in Microsoft Access |
| CTRL+RIGHT ARROW |
To move the selected control to the right |
| CTRL+LEFT ARROW |
To move the selected control to the left |
| CTRL+UP ARROW |
To move the selected control up |
| CTRL+DOWN ARROW |
To move the selected control down |
| Shift+DOWN ARROW |
To increase the height of the selected control |
| Shift+RIGHT ARROW |
To increase the width of the selected control |
| Shift UP ARROW |
To reduce the height of the selected control in Microsoft Access |
| Shift+LEFT ARROW |
To reduce the width of the selected control |
| F11 |
To bring the Database window to the front in Microsoft Access |
| CTRL+F6 |
To cycle between open windows |
| ENTER |
To restore the selected minimized window when all windows are minimized |
| CTRL+F8 |
To turn on Resize mode for the active window when it's not maximized; press the arrow keys to resize the window |
| ALT SPACEBAR |
To display the Control menu in Microsoft Access |
| Shift+F10 |
To display the shortcut menu |
| CTRL+W or CTRL+F4 |
To close the active window |
| ALT+F11 |
To switch between the Visual Basic Editor and the previous active window |
| ALT Shift F11 |
To switch to the Microsoft Script Editor from the previous active window in Microsoft Access |
| TAB |
Move to the Help button in the wizard |
| ALT N |
To move to the next window in the wizard in Microsoft Access |
| ALT+B |
To move to the previous window in the wizard |
| ALT+F |
To close the wizard window |
| F2 |
To display the complete hyperlink address for a selected hyperlink |
| F7 |
To check spelling in Microsoft Access |
| Shift+F2 |
To open the Zoom box to conveniently enter expressions and other text in small input areas |
| ALT+ENTER |
To display a property sheet in Design view |
| ALT+F4 |
To quit Microsoft Access, close a dialog box, or close a property sheet |
| CTRL F2 |
To invoke a Builder in Microsoft Access |
| CTRL+F11 |
To toggle between a custom menu bar and a built-in menu bar |
| CTRL RIGHT ARROW or CRTL COMMA (,) |
To toggle forward between views when in a table, query, form, report, page, view , PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view in Microsoft Access. |
| CTRL+LEFT ARROW or CRTL+PERIOD (.) |
To toggle back between views when in a table, query, form, report, page, view, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view |
| F2 |
To rename a selected object in Microsoft Access |
| DOWN ARROW |
To move down one line |
| PAGE DOWN |
To move down one window |
| END |
To move to the last object |
| UP ARROW |
To move up one line |
| PAGE UP |
To move up one window |
| HOME |
To move to the first object |
| CTRL+TAB |
To cycle through the Objects bar top to bottom |
| Shift+CTRL+TAB |
To cycle through the Objects bar bottom to top |
| ENTER or ALT O |
To open the selected table or query in Datasheet view, or form in Form view in Microsoft Access |
| ENTER |
To open the selected report in Print Preview |
| ENTER |
To open the selected data access page in Page view |
| ENTER |
To run the selected macro in Microsoft Access |
| CTRL+ENTER or ALT+D |
To open the selected table, query, form, report, data access page, macro, or module in Design view |
| ALT+N |
To create a new table, query, form, report, data access page, macro, or module |
| F5 |
To refresh the Database window in Microsoft Access |
| CTRL+G |
To display the Immediate window in the Visual Basic Editor |
| Shift+F10 |
To show the shortcut menu |
| F10 |
To make the menu bar active in Microsoft Access |
| ALT+SPACEBAR |
To show the program icon menu (on the program title bar) |
| DOWN ARROW or UP ARROW |
With the menu or submenu is visible, to select the next or previous command |
| LEFT ARROW or RIGHT ARROW |
To select the menu to the left or right; or, when a submenu is visible, to switch between the main menu and the submenu |
| HOME or END |
To select the first or last command on the menu or submenu |
| ALT |
To close the visible menu and submenu at the same time |
| ESC |
To close the visible menu; or, with a submenu visible, to close the submenu only |
| CTRL TAB or CTRL Shift TAB |
To select the next or previous toolbar in Microsoft Access |
| TAB or Shift+TAB |
When a toolbar is active, to select the next or previous button or menu on the toolbar |
| ENTER |
When a menu on a toolbar is selected, to open the menu |
| ENTER |
When a button is selected, to perform the action assigned to a button |
| ALT+TAB |
To switch to the next program |
| ALT+Shift+TAB |
To switch to the previous program |
| CTRL+ESC |
To show the Windows Start menu |
| CTRL W |
To close the active database window in Microsoft Access |
| CTRL+F6 |
To switch to the next database window |
| CTRL Shift F6 |
To switch to the previous database window in Microsoft Access |
| ENTER |
To restore the selected minimized window when all windows are minimized |
| CTRL+TAB or CTRL+PAGE DOWN |
To switch to the next tab in a dialog box |
| CTRL Shift TAB or CTRL PAGE UP |
To switch to the previous tab in a dialog box in Microsoft Access |
| TAB |
To move to the next option or option group |
| Shift+TAB |
To move to the previous option or option group |
| Arrow keys |
To move between options in the selected drop-down list box, or to move between some options in a group of options |
| SPACEBAR |
To perform the action assigned to the selected button; select or clear the check box |
| Letter key for the first letter in the option name you want (when a drop-down list box is selected) |
To move to the option by the first letter in the option name in a drop-down list box |
| ALT+letter key |
To select the option, or to select or clear the check box by the letter underlined in the option name |
| ALT DOWN ARROW |
To open the selected drop-down list box in Microsoft Access |
| ESC |
To close the selected drop-down list box |
| ENTER |
To perform the action assigned to the default button in the dialog box |
| ESC |
To cancel the command and close the dialog box |
| ALT F4 |
To close a dialog box in Microsoft Access |
| HOME |
To move to the beginning of the entry |
| END |
To move to the end of the entry |
| LEFT ARROW or RIGHT ARROW |
To move one character to the left or right |
| CTRL+LEFT ARROW or CTRL+RIGHT ARROW |
To move one word to the left or right |
| Shift+HOME |
To select from the insertion point to the beginning of the entry |
| Shift+END |
To select from the insertion point to the end of the entry |
| Shift+LEFT ARROW |
To select one character to the left |
| Shift+RIGHT ARROW |
To select one character to the right |
| CTRL+Shift+LEFT ARROW |
To select one word to the left |
| CTRL+Shift+RIGHT ARROW |
To select one word to the right |
| ALT+1 |
Go to the previous folder () |
| ALT+2 |
Open the folder up one level from the open folder (Up One Level button ) |
| ALT+3 |
Close the dialog box, and open your World Wide WebWorld Wide Web search page (Search the Web button ) |
| ALT+4 |
Delete the selected folder or file (Delete button ) |
| ALT+5 |
Create a new subfolder in the open folder (Create New Folder button ) |
| ALT+6 |
Switch between List, Details, Properties, and Preview views |
| ALT+7 |
Show the Tools menu (Tools button) |
| F6 |
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.) |
| CTRL+TAB |
When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.) |
| TAB or Shift+TAB |
When a task pane is active, select the next or previous option in the task pane |
| CTRL DOWN ARROW |
Display the full set of commands on the task pane menu in Microsoft Access |
| DOWN ARROW or UP ARROW |
Move among choices in a selected submenu; move among certain options in a group of options |
| SPACEBAR or ENTER |
Open the selected menu, or perform the action assigned to the selected button |
| Shift+F10 |
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.); open a drop-down menu for the selected gallery item |
| HOME or END |
When a menu or submenu is visible, select the first or last command on the menu or submenu |
| PAGE UP or PAGE DOWN |
Scroll up or down in the selected Microsoft Access gallery list |
| CTRL+HOME or CTRL+END |
Move to the top or bottom of the selected gallery list |
| F1 |
Display the Help task pane in Microsoft Access. |
| F6 |
Switch between the Help task pane and the active application. |
| TAB |
Select the next item in the Help task pane in Microsoft Access. |
| Shift+TAB |
Select the previous item in the Help task pane. |
| ENTER |
Perform the action for the selected Microsoft Access item. |
| DOWN ARROW and UP ARROW |
In a Table of Contents, select the next and previous item, respectively. |
| RIGHT ARROW and LEFT ARROW |
In a Table of Contents, expand and collapse the selected item, respectively. |
| ALT+LEFT ARROW |
Move back to the previous task Pane. |
| ALT+RIGHT ARROW |
Move forward to the next task Pane. |
| CTRL+SPACEBAR |
Open the menu of Pane options. |
| CTRL F1 |
Close and reopen the current task pane in Microsoft Access help. |
| RIGHT ARROW |
Expand a +/- list. |
| LEFT ARROW |
Collapse a +/- list. |
| TAB |
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic |
| Shift+TAB |
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article |
| ENTER |
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink |
| ALT LEFT ARROW |
Move back to the previous Microsoft Access Help topic. |
| ALT+RIGHT ARROW |
Move forward to the next Help topic. |
| CTRL P |
Print the current Microsoft Access Help topic. |
| UP ARROW AND DOWN ARROW |
Scroll small amounts up and down, respectively, within the currently-displayed Help topic. |
| PAGE UP AND PAGE DOWN |
Scroll larger amounts up and down, respectively, within the currently-displayed Help topic. |
| ALT+U |
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application. |
| Shift+F10 |
Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window). |
| ALT F D A |
Send the active Microsoft Access database object as an e-mail message |
| CTRL+Shift+B |
Open the Address Book |
| ALT+K |
Check the names in the To, Cc, and Bcc boxes against the Address Book |
| TAB |
Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active |
| Shift+TAB |
Select the previous field or button in the e-mail header |
| Shift+RIGHT ARROW |
To extend one character to the right |
| CTRL+Shift+RIGHT ARROW |
To extend one word to the right |
| Shift+LEFT ARROW |
To extend one character to the left |
| CTRL+Shift+LEFT ARROW |
To extend one word to the left |
| TAB |
To select the next field |
| F2 |
To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) |
| Shift SPACEBAR |
To switch between selecting the current record and the first field of the current record, in Navigation mode in Microsoft Access |
| Shift+UP ARROW |
To extend selection to the previous record, if the current record is selected |
| Shift+DOWN ARROW |
To extend selection to the next record, if the current record is selected |
| CTRL A or CTRL Shift SPACEBAR |
To select all records in Microsoft Access |
| F8 |
To turn on Extend mode (EXT appears in the lower-right corner of the window); pressing F8 repeatedly extends the selection to the word, the field, the record (in Datasheet view only), and all records |
| LEFT ARROW or RIGHT ARROW |
To extend a selection to adjacent fields in the same row in Datasheet view |
| UP ARROW or DOWN ARROW |
To extend a selection to adjacent rows in Datasheet view in Microsoft Access |
| Shift+F8 |
To undo the previous extension |
| ESC |
To cancel Extend mode |
| CTRL+SPACEBAR |
To select the current column or cancel the column selection, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) only |
| Shift+RIGHT ARROW |
To select the column to the right, if the current column is selected |
| Shift LEFT ARROW |
To select the column to the left, if the current column is selected in Microsoft Access |
| CTRL+Shift+F8 |
To turn on Move mode (Move mode: The mode in which you can move column(s) in Datasheet view by using the left and right arrow keys.); then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left |
| RIGHT ARROW |
To move it one character to the right |
| CTRL+RIGHT ARROW |
To move it one word to the right |
| LEFT ARROW |
To move it one character to the left |
| CTRL+LEFT ARROW |
To move it one word to the left |
| END |
To move it to the end of the field, in single-line fields |
| CTRL+END |
To move it to the end of the field, in multiple-line fields |
| HOME |
To move it to the beginning of the field, in single-line fields |
| CTRL HOME |
To move it to the beginning of the field, in multiple-line fields in Microsoft Access |
| CTRL+C |
To copy the selection to the Clipboard |
| CTRL+X |
To cut the selection and copy it to the Clipboard |
| CTRL V |
To paste the contents of the Clipboard at the insertion point in Microsoft Access |
| BACKSPACE |
To delete the selection or the character to the left of the insertion point |
| DELETE |
To delete the selection or the character to the right of the insertion point |
| CTRL+DELETE |
To delete all characters to the right of the insertion point |
| CTRL Z or ALT BACKSPACE |
To undo typing in Microsoft Access |
| ESC |
To undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first in the current field and then in the current record |
| CTRL+SEMICOLON (;) |
To insert the current date |
| CTRL+Shift+COLON (:) |
To insert the current time |
| CTRL ALT SPACEBAR |
To insert the default value for a field in Microsoft Access |
| CTRL+APOSTROPHE (') |
To insert the value from the same field in the previous record |
| CTRL+PLUS SIGN (+) |
To add a new record |
| CTRL MINUS SIGN (-) |
To delete the current record in Microsoft Access |
| Shift+ENTER |
To save changes to the current record |
| SPACEBAR |
To switch between the values in a check box or option button |
| CTRL+ENTER |
To insert a new line |
| F9 |
To recalculate the fields in the window in Microsoft Access |
| Shift+F9 |
To requery (requery: To rerun a query underlying the active form or datasheet in order to reflect changes to the records, display newly added records, and eliminate deleted records.) the underlying tables; in a subform, this requeries the underlying table for the subform only |
| F9 |
Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box |
| F5 |
To move to the record number box; then type the record number and press ENTER |
| F2 |
To switch between Edit mode (with insertion point displayed) and Navigation mode |
| F5 |
To switch to Form view from form Design view in Microsoft Access |
| F6 |
To switch between the upper and lower portions of a window (Design view of the Advanced Filter/Sort window only) |
| F7 |
To switch to the Code Builder from form or report Design view (Design view window or property sheet) |
| F8 |
Invokes the field list in a form, report , or data access page. If field list is already open, moves focus to field list |
| Shift+F7 |
To switch from the Visual Basic Editor to form or report Design view |
| Shift+F7 |
To switch from a control's property sheet in form or report Design view to the design surface without changing the control focus |
| ALT ENTER |
To display a property sheet in Design view in Microsoft Access |
| ENTER or ALT+O |
To open the selected form in Form view |
| CTRL+ENTER or ALT+D |
To open the selected table, query, form, report, data access page, macro, or module in Design view |
| CTRL+TAB |
With focus set to a section, will move the focus to a subsection |
| Shift ENTER |
To add a control to a section in Microsoft Access |
| CTRL+C |
To copy the selected control to the Clipboard |
| CTRL+X |
To cut the selected control and copy it to the Clipboard |
| CTRL+V |
To paste the contents of the Clipboard in the upper-left corner of the selected section |
| RIGHT ARROW |
To move the selected control to the right by a pixel along the page's grid |
| LEFT ARROW |
To move the selected control to the left by a pixel along the page's grid |
| UP ARROW |
To move the selected control up by a pixel along the page's grid |
| DOWN ARROW |
To move the selected control down by a pixel along the page's grid |
| CTRL+RIGHT ARROW |
To move the selected control to the right by a pixel (irrespective of the page's grid) |
| CTRL+LEFT ARROW |
To move the selected control to the left by a pixel (irrespective of the page's grid) |
| CTRL+UP ARROW |
To move the selected control up by a pixel (irrespective of the page's grid) |
| CTRL DOWN ARROW |
To move the selected Microsoft Access control down by a pixel (irrespective of the page's grid) |
| Shift+RIGHT ARROW |
To increase the width of the selected control (to the right) by a pixel |
| Shift+LEFT ARROW |
To decrease the width of the selected control (to the left) by a pixel |
| Shift UP ARROW |
To decrease the height of the selected Microsoft Access control (from the bottom) by a pixel |
| Shift+DOWN ARROW |
To increase the height of the selected control (from the bottom) by a pixel |
| Shift+TAB |
To move the focus from the page design surface to the address/subject dialog box when sending a page as an e-mail |
| ESC |
To move the focus from the Field List or Data Outline back to the data access page design surface |
| TAB or RIGHT ARROW |
To move to the next field in Microsoft Access |
| END |
To move to the last field in the current record, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) |
| Shift+TAB, or LEFT ARROW |
To move to the previous field |
| HOME |
To move to the first field in the current record, in Navigation mode |
| DOWN ARROW |
To move to the current field in the next record |
| CTRL+DOWN ARROW |
To move to the current field in the last record, in Navigation mode |
| CTRL+END |
To move to the last field in the last record, in Navigation mode |
| UP ARROW |
To move to the current field in the previous record in Microsoft Access |
| CTRL+UP ARROW |
To move to the current field in the first record, in Navigation mode |
| CTRL+HOME |
To move to the first field in the first record, in Navigation mode |
| PAGE DOWN |
To go down one screen |
| PAGE UP |
To go up one screen in Microsoft Access |
| CTRL+PAGE DOWN |
To go right one screen |
| CTRL+PAGE UP |
To go left one screen |
| F5 |
From the subdatasheet to move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER |
| CTRL+Shift+DOWN ARROW |
From the datasheet to expand the record's subdatasheet |
| CTRL Shift UP ARROW |
To collapse the subdatasheet in Microsoft Access |
| TAB |
To enter the subdatasheet from the last field of the previous record in the datasheet |
| Shift TAB |
To enter the subdatasheet from the first field of the following record in the datasheet in Microsoft Access |
| CTRL+TAB |
To exit the subdatasheet and move to the first field of the next record in the datasheet |
| CTRL+Shift+TAB |
To exit the subdatasheet and move to the last field of the previous record in the datasheet |
| TAB |
From the last field in the subdatasheet to enter the next field in the datasheet |
| DOWN ARROW |
From the datasheet to bypass the subdatasheet and move to the next record in the datasheet in Microsoft Access |
| UP ARROW |
From the datasheet to bypass the subdatasheet and move to the previous record in the datasheet |
| TAB |
To move to the next field |
| Shift TAB |
To move to the previous field in Microsoft Access |
| END |
To move to the last field in the current record, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) |
| CTRL+END |
To move to the last field in the last record, in Navigation mode |
| HOME |
To move to the first field in the current record, in Navigation mode |
| CTRL+HOME |
To move to the first field in the first record, in Navigation mode |
| CTRL PAGE DOWN |
To move to the current field in the next record in Microsoft Access |
| CTRL+PAGE UP |
To move to the current field in the previous record |
| PAGE DOWN |
To go down one page; at the end of the record, moves to the equivalent page on the next record |
| PAGE UP |
To go up one page; at the end of the record, moves to the equivalent page on the previous record in Microsoft Access |
| TAB |
To enter the subform from the preceding field in the main form |
| Shift TAB |
To enter the subform from the following field in the main form in Microsoft Access |
| CTRL+TAB |
To exit the subform and move to the next field in the master form or next record |
| CTRL Shift TAB |
To exit the subform and move to the previous field in the main form or previous record in Microsoft Access |
| P or CTRL P |
To open the Print dialog box in Microsoft Access |
| S |
To open the Page Setup dialog box |
| Z |
To zoom in or out on a part of the page |
| C or ESC |
To cancel Print Preview or Layout Preview in Microsoft Access |
| F5 |
To move to the page number box; then type the page number and press ENTER |
| PAGE DOWN or DOWN ARROW |
To view the next page (when Fit To Window is selected) |
| PAGE UP or UP ARROW |
To view the previous page (when Fit To Window is selected) in Microsoft Access print preview |
| DOWN ARROW |
To scroll down in small increments |
| PAGE DOWN |
To scroll down one full screen |
| CTRL+DOWN ARROW |
To move to the bottom of the page |
| UP ARROW |
To scroll up in small increments |
| PAGE UP |
To scroll up one full screen |
| CTRL+UP ARROW |
To move to the top of the page |
| RIGHT ARROW |
To scroll to the right in small increments |
| END or CTRL+RIGHT ARROW |
To move to the right edge of the page |
| CTRL+END |
To move to the lower-right corner of the page |
| LEFT ARROW |
To scroll to the left in small increments |
| HOME or CTRL+LEFT ARROW |
To move to the left edge of the page |
| CTRL+HOME |
To move to the upper-left corner of the page |
| ESC |
Move from a table cell to the table's title bar |
| ENTER |
Move from a Microsoft Access table's title bar to the last cell you edited |
| TAB |
Move from table title bar to table title bar, or from cell to cell inside a table |
| ALT + DOWN ARROW |
Expand a list inside a table |
| DOWN ARROW |
Scroll through the items in a Microsoft Access drop-down list from top to bottom |
| UP ARROW |
Move to the previous item in a list |
| ENTER |
Select an item in a list and move to the next cell |
| SPACEBAR |
Change the setting in a check box |
| HOME |
Go to the first cell in the row, or to the beginning of the current cell |
| END |
Go to the last cell in the row, or to the end of the current cell |
| PAGE DOWN |
Scroll to the next page inside a table, or to the next page of the diagram |
| PAGE UP |
Scroll to the previous page inside a table, or to the previous page of the diagram |
| F6,Shift F6 |
Move among the Query Designer panes in Microsoft Access |
| TAB, or Shift+TAB |
Move among tables, views, and functions, (and to join lines, if available) |
| Arrow keys |
Move between columns in a table, view, or function |
| SPACEBAR or PLUS key |
Choose the selected data column for output in Microsoft Access |
| SPACEBAR or MINUS key |
Remove the selected data column from the query output |
| DELETE |
Remove the selected table, view, or function, or join line from the query |
| Arrow keys or TAB or Shift+TAB |
Move among cells |
| CTRL+DOWN ARROW |
Move to the last row in the current column |
| CTRL+UP ARROW |
Move to the first row in the current column |
| CTRL+HOME |
Move to the top left cell in the visible portion of grid |
| CTRL+END |
Move to the bottom right cell |
| UP ARROW or DOWN ARROW |
Move in a drop-down list |
| CTRL+SPACEBAR |
Select an entire grid column |
| F2 |
Toggle between edit mode and cell selection mode in Microsoft Access |
| CTRL+C |
Copy selected text in cell to the Clipboard (in edit mode) |
| CTRL+X |
Cut selected text in cell and place it on the Clipboard (in edit mode) |
| CTRL+V |
Paste text from the Clipboard (in edit mode) |
| INS |
Toggle between insert and overstrike mode while editing in a cell |
| SPACEBAR |
Toggle the check box in the Output column Note If multiple items are selected, pressing this key affects all selected items. |
| DELETE |
Clear the selected contents of a cell in Microsoft Access |
| DELETE |
Remove row containing selected data column from the query Note If multiple items are selected, pressing this key affects all selected items. |
| DELETE |
Clear all values for a selected grid column |
| INS ( after you select grid row) |
Insert row between existing rows |
| INS ( after you select any Or ... column) |
Add an Or column |
| SPACE or ENTER |
Expand or collapse a group of records corresponding to the expand indicator in a grouped data access page |
| TAB or Shift TAB |
Select a button on the record navigation toolbar in Microsoft Access |
| SPACE or ENTER |
Activate the selected button on the record navigation toolbar |
| The TAB key |
Move the selection from left to right, and then down |
| ENTER |
Move the selection from top to bottom, and then to the right |
| Shift+TAB |
Select the cell to the left. If the current cell is the leftmost cell, SHFT+TAB selects the last cell in the previous row. |
| Shift+ENTER |
Select the cell above the current cell. If the current cell is the topmost cell, SHFT+ENTER selects the last cell in the previous column. |
| CTRL ENTER |
Select the detail cells for the next item in the row area in Microsoft Access |
| Shift+CTRL+ENTER |
Select the detail cells for the previous item in the row area |
| Arrow keys |
Move the selection in the direction of the arrow key. If a row or column field is selected, press DOWN ARROW to move to the first item of data in the field, and then press an arrow key to move to the next or previous item or back to the field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area. |
| Shift+arrow key |
Extend or reduce the selection in the direction of the arrow key |
| CTRL+arrow key |
Move the selection to the last cell in the direction of the arrow key |
| Shift ALT arrow key |
Move the selected item in the direction of the arrow key in Microsoft Access |
| HOME |
Select the leftmost cell of the current row |
| END |
Select the rightmost cell of the current row |
| CTRL+HOME |
Select the leftmost cell of the first row |
| CTRL+END |
Select the last cell of the last row |
| Shift+CTRL+HOME |
Extend selection to the leftmost cell of the first row |
| Shift CTRL END |
Extend selection to the last cell of the last row in Microsoft Access |
| CTRL+SPACEBAR |
Select the field for the currently selected item of data, total, or detail |
| Shift+SPACEBAR |
Select the entire row containing the currently selected cell |
| CTRL+A |
Select the entire PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) |
| PAGE DOWN |
Display the next screen |
| PAGE UP |
Display the previous screen |
| Shift+PAGE DOWN |
Extend a selection down one screen |
| Shift+PAGE UP |
Reduce a selection by one screen |
| ALT+PAGE DOWN |
Display the next screen to the right |
| ALT+PAGE UP |
Display the previous screen to the left |
| Shift+ALT+PAGE DOWN |
Extend selection to the page on the right |
| Shift+ALT+PAGE UP |
Extend selection to the page on the left |
| F1 |
Display Help topics. |
| Shift+F10 |
Display the shortcut menu for the selected element of the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.). Use the shortcut menus to carry out commands in the PivotTable view. |
| Underlined letter |
Carry out a command on the shortcut menu |
| ESC |
Close the Microsoft Access shortcut menu without carrying out a command |
| ALT+ENTER |
Display the Properties dialog box |
| ALT+F4 |
Close the Properties dialog box |
| ESC |
Cancel a refresh operation in progress |
| CTRL+C |
Copy the selected data from the PivotTable view to the Clipboard |
| CTRL+E |
Export the contents of the PivotTable view to Microsoft Excel |
| CTRL+8 |
Show or hide the expand indicators ( and boxes) beside items |
| CTRL+PLUS SIGN |
Expand the currently selected item |
| CTRL+MINUS SIGN |
Hide the currently selected item |
| ALT+DOWN ARROW |
Open the list for the currently selected field |
| The TAB key |
Alternately move to the most recently selected item, the OK button, and the Cancel button in the drop-down list for a field |
| Arrow keys |
Move to the next item in the drop-down list for a field |
| SPACEBAR |
Select or clear the check box for the current item in the drop-down list for a field |
| ENTER |
Close the drop-down list for a field and apply any changes you made |
| ESC |
Close the drop-down list for a field without applying your changes |
| CTRL T |
Turn AutoFilter on or off in Microsoft Access |
| CTRL+Shift+A |
Sort data in the selected field or total in ascending order (A-Z 0-9) |
| CTRL+Shift+Z |
Sort data in the selected field or total in descending order (Z-A 9-0) |
| ALT+Shift+UP ARROW or ALT+Shift+LEFT ARROW |
Move the selected member up or left |
| ALT+Shift+DOWN ARROW or ALT+Shift+RIGHT ARROW |
Move the selected member down or right |
| CTRL+L |
Display the field list, or activate it if it's already displayed |
| Arrow keys |
Move to the next item in the field list |
| Shift+UP ARROW |
Move to the previous item and include it in the selection |
| Shift DOWN ARROW |
Move to the next item and include it in the selection in Microsoft Access |
| CTRL+UP ARROW |
Move to the previous item, but don't include the item in the selection |
| CTRL+DOWN ARROW |
Move to the next item, but don't include the item in the selection |
| CTRL+SPACEBAR |
Remove the item from the selection, if the item that has focus is included in the selection, and vice versa |
| PLUS SIGN (numeric keypad) |
Expand the current item in the field list to display its contents. Or expand Totals to display the available total fields. |
| MINUS SIGN (numeric keypad) |
Collapse the current item in the field list to hide its contents. Or collapse Totals to hide the available total fields. |
| The TAB key |
Alternately move to the most recently selected item, the Add to button, and the list next to the Add to button in the field list |
| ALT+DOWN ARROW |
Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item. |
| ENTER |
Add the highlighted field in the field list to the area in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) that's displayed in the Add to list |
| ALT+F4 |
Close the field list |
| CTRL+Shift+S |
Add a new total field for the selected field in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) by using the Sum summary function |
| CTRL+Shift+C |
Add a new total field for the selected field in the PivotTable view by using the Count summary function |
| CTRL+Shift+M |
Add a new total field for the selected field in the PivotTable view by using the Min summary function |
| CTRL+Shift+X |
Add a new total field for the selected field in the PivotTable view by using the Max summary function |
| CTRL Shift E |
Add a new total field for the selected field in the PivotTable view by using the Average summary function in Microsoft Access |
| CTRL+Shift+D |
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation summary function |
| CTRL+Shift+T |
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function |
| CTRL+Shift+V |
Add a new total field for the selected field in the PivotTable view by using the Variance summary function |
| CTRL+Shift+R |
Add a new total field for the selected field in the PivotTable view by using the Variance Population summary function |
| CTRL+Shift+B |
Turn subtotals and grand totals on or off for the selected field in the PivotTable view |
| CTRL+F |
Add a calculated detail field |
| CTRL+1 |
Move the selected field in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) to the row area |
| CTRL+2 |
Move the selected field in the PivotTable view to the column area |
| CTRL 3 |
Move the selected field in the PivotTable view to the filter area in Microsoft Access |
| CTRL+4 |
Move the selected field in the PivotTable view to the detail area |
| CTRL+LEFT ARROW |
Move the selected row or column field in the PivotTable view to a higher level |
| CTRL+RIGHT ARROW |
Move the selected row or column field in the PivotTable view to a lower level |
| CTRL+Shift+~ (tilde) |
Apply the general number format to values in the selected total or detail field |
| CTRL+Shift+$ |
Apply the currency format, with two decimal places and negative numbers in parentheses, to values in the selected total or detail field |
| CTRL Shift % |
Apply the percentage format, with no decimal places, to values in the selected total or detail field in Microsoft Access PivotTable view |
| CTRL+Shift+^ |
Apply the exponential number format, with two decimal places, to values in the selected total or detail field |
| CTRL+Shift+# |
Apply the date format, with the day, month, and year, to values in the selected total or detail field |
| CTRL+Shift+@ |
Apply the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field |
| CTRL+Shift+! |
Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field |
| CTRL+B |
Make text bold in the selected field of the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) |
| CTRL+U |
Make text underlined in the selected field of the PivotTable view |
| CTRL I |
Make text italic in the selected field of the Microsoft Access
PivotTable view |
| RIGHT ARROW |
Select the next item in the Microsoft Access chart |
| LEFT ARROW |
Select the previous item in the chart |
| DOWN ARROW |
Select the next group of items |
| UP ARROW |
Select the previous group of items |
| ALT+ENTER |
Display the Properties dialog box |
| ALT F4 |
Close the Microsoft Access Properties dialog box |
| The TAB key |
When the Properties dialog box is active, select the next item on the active tab |
| RIGHT ARROW |
When a tab in the Properties dialog box is active, select the next tab |
| LEFT ARROW |
When a tab in the Properties dialog box is active, select the previous tab |
| DOWN ARROW |
Display a list or palette when a button that contains a list or palette is selected |
| Shift F10 |
Display the Microsoft Access shortcut menu |
| Underlined letter |
Carry out a command on the shortcut menu |
| ESC |
Close the shortcut menu without carrying out a command |
| ALT+DOWN ARROW |
Open the list for the currently selected field |
| The TAB key |
In the drop-down list for a field, alternately move to the most recently selected item, the OK button, and the Cancel button |
| Arrow keys |
In the drop-down list for a field, move to the next item |
| SPACEBAR |
In the drop-down list for a field, select or clear the check box for the current item |
| ENTER |
Close the drop-down list for a field and apply any changes you made |
| ESC |
Close the drop-down list for a field without applying your changes |
| CTRL+L |
Display the field list, or activate it if it's already displayed |
| Arrow keys |
Move to the next item in the field list |
| Shift UP ARROW |
Move to the previous item and include it in the Microsoft Access selection |
| Shift+DOWN ARROW |
Move to the next item and include it in the selection |
| CTRL+UP ARROW |
Move to the previous item, but don't include the item in the selection |
| CTRL+DOWN ARROW |
Move to the next item, but don't include the item in the selection |
| CTRL+SPACEBAR |
Remove the item from the selection if the item that has focus is included in the selection, and vice versa |
| PLUS SIGN (numeric keypad) |
Expand the current item in the field list to display its contents, or expand Totals to display the available total fields |
| MINUS SIGN (numeric keypad) |
Collapse the current item in the field list to hide its contents, or collapse Totals to hide the available total fields. |
| The TAB key |
In the field list, alternately move to the most recently selected item, the Add to button, and the list next to the Add to button |
| ALT+DOWN ARROW |
Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item. |
| ENTER |
Add the highlighted field in the field list to the drop area that's displayed in the Add to list |
| ALT+F4 |
Close the field list |